NEWS CAPSULES

 

November 16, 2020

November 6, 2020

October 30, 2020

October 23, 2020

October 16, 2020

October 9, 2020

October 2, 2020

September 25, 2020

September 18, 2020

September 11, 2020

September 4, 2020 

August 28, 2020

 

November 16, 2020

Are You Interested in Providing COVID –19 Vaccine to Patients When It Becomes Available? MSSNY President Bonnie Litvack, MD, who’s on the Governor’s Vaccine Distribution and Implementation Task Force, states that you will need to be enrolled in the New York State Immunization Information System (NYSIIS). You must first complete a questionnaire for the NYS Department of Health. This questionnaire, which can be found here, will assess your interest in providing the vaccine to patients; ask about practice size, location, storage ability, etc.; and start you on the NYSIIS enrollment process. The questionnaire is for physicians whose patients are adults only. (Physicians who immunize children in New York City must enter the data in the Citywide Immunization Registry, at https://www1.nyc.gov/site/doh/providers/reporting-and-services/citywide-immunization-registry-cir.page.) Note: Physicians who are already enrolled in NYSIIS must also complete the questionnaire. More information about NYSIIS and how to enroll in this system can be found here.

Under New York State’s COVID–19 Vaccination Program plan, the State’s vaccine distribution approach will be based solely on clinical and equitable standards, prioritizing individuals who are at higher risk of exposure, illness and/or poor outcome. It is likely that initial vaccine distributions from the federal government will be for high–risk populations and essential healthcare workers. To assist in this effort, New York State is relying not only on community–based providers, but also on local health departments, long–term care facilities, community health centers, rural health clinics, pharmacies and hospitals.

Concerns have been expressed by the public about the safety and efficacy of the COVID–19 vaccine. The Governor has appointed an array of experts to counsel the State on the vaccine’s safety, and to help craft a positive message to patients.
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Please contact your Senators and member of Congress and ask them to support the Telehealth Modernization Act of 2020 (H.R. 8727/S. 4375) Today! With the 2020 election behind us, the House and Senate will soon return to Washington, D.C., for one final “lame duck” session of the 116th Congress. As our country continues to struggle under the massive strain of the pandemic, this will be the last opportunity to pass crucial COVID–19 relief legislation this year.

During the pandemic, telehealth services emerged as a way in which physicians could provide care to patients, while supporting physical distancing efforts and reducing the spread of COVID–19 and other infectious diseases by limiting unnecessary in–person visits. In response, Congress temporarily expanded all Medicare beneficiaries’ access to Medicare–covered telehealth services, authorizing HHS to waive outdated statutory restrictions on the locations where telehealth services could be provided. Now, the challenge is to make this expanded access to telehealth services permanent. The bipartisan Telehealth Modernization Act of 2020 (H.R. 8727/S. 4375), recently introduced in both the House and Senate, would lift the rural–only restriction and add any site where a patient was located (including his/her home) as a potential originating site. The bill would also permit the use of mobile technologies as appropriate

The evidence is in. The success of telehealth technology adoption during the COVID–19 public health emergency has shown that Medicare–covered telehealth benefits should be available to all Medicare patients, regardless of where they live or how they access broadband services. Expanded telehealth is working for our patients. Let’s fight to keep it that way!
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Tell Congress This Too! Contact Congress and ask them to support the bipartisan “Holding Providers Harmless from Medicare Cuts During COVID–19 Act” (H.R. 8207). As physicians continue to battle the worsening COVID–19 pandemic, the last thing they should have to worry about is cuts to their Medicare payments. Unfortunately, if Congress does not act soon, they may have to. The problem: Because E/M fees are slated to go up, budget neutrality rules require CMS to adjust other fees for a range of specialties. Some fees will go up, some down; but overall, the COVID–19 pandemic’s negative impact on physician practices will be compounded. H.R. 8207, addressing these concerns, would freeze payments at 2020 rates for services scheduled to be cut in 2021 for a period of two years, while allowing the scheduled E/M increases to take place. Overall impact numbers would be improved for all physician specialties. Be sure to contact your member of Congress yourself about this issue, and ask your colleagues to do so too.
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MSSNY intends to oppose abusive “restrictive covenant” provisions. MSSNY Council has approved a resolution whereby: MSSNY will support legislation to prohibit a “restrictive covenant” provision in an employment contract between a health system and a physician (or, a contract between an MSO and a physician), that limits the physician’s ability to deliver care in the same region after he or she leaves the health system or medical practice. New York County Medical Society has championed a similar resolution for several years.
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Monday, November 23, at 7:30 a.m.: Live CME Webinar, “Suicide in Veterans.” Click HERE to view the flyer and register. In this program, which is part of MSSNY’S Veterans Matters series, speaker Jack McIntyre, MD, will focus on the following educational objectives: Address the causes and warning signs of suicide and suicidal behavior among veterans; explore evidence–based diagnostic, intervention and treatment options; and identify barriers to identification and treatment in military culture and methods to overcome them. For more information, contact Jangmu Sherpa at This email address is being protected from spambots. You need JavaScript enabled to view it. or call (518) 465–8085.
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Consider Bringing a Summer Intern into Your Practice Management. To satisfy their MHA degree requirements, students in Cornell University’s graduate Health Administration program are seeking 10–week summer administrative internship spots. Summer interns can help with any administrative projects in your office, and can even fill in for summer coverage of your administrative team members. In addition, they hope for opportunities to observe and participate in the typical process workflow in a medical group. Cathy Bartell, MHA, is the Associate Director of Cornell’s Health Administration program and says, “I managed practices for 15 years and I am happy to collaborate with you on your needs before presenting your internship to our students.” Call her temporary remote phone, (860) 670–6331.
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Your EMR, Billing System And/or Other Technology: Time to Do Your Security Risk Assessment. The federal Office for Civil Rights (OCR) says you should do this checkup on your HIPAA compliance and other security issues (e.g., encryption) at least once a year — in fact, if you want to comply with CMS’s MIPS Promoting Interoperability requirements, you must complete your Assessment by the end of 2020. On HealthIT.gov, the website of the federal Office of the National Coordinator for Health Information Technology (ONC), you’ll find a free, downloadable Security Risk Assessment tool that will make the task a lot easier. It’s an interactive questionnaire that lets you evaluate your practice’s level of HIPAA compliance, and suggests remedies for areas of potential exposure. Click on Security Risk Assessment.
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Practice Fusion Users: Have you been hit with a separate fee for using the AMA CPT code system – and how much is that fee? A MedPage Today article says: “Physicians who use the Practice Fusion electronic medical record (EMR) will have to pay separately for CPT code licensing fees next year — and there has been confusion over the price.”
“CPT codes are owned and managed by the American Medical Association, and licensing fees are typically wrapped up into the cost of the EMR itself, so physicians rarely see them…[But now,] the EMR vendor is passing on the cost to the user for 2021. AMA says the cost to license its CPT codes is $17 per user per year, but some physicians told MedPage Today they were initially asked to pay $300, despite being in solo practice.” (Kristina Fiore, “Some Docs Will Pay Separately to Use CPT Codes Next Year,” MedPage Today, November 10, 2020.)
If you use Practice Fusion and have information to share about your experience, contact Susan Tucker at This email address is being protected from spambots. You need JavaScript enabled to view it..
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Workers’ Compensation New Requirements: As you get used to using the CMS–1500 form, be aware of this requirement. Effective July 1, 2021, all Workers Comp Board–authorized health care providers need to:

— Register for XML submission HERE with your NPI number. If you fail to do so, your bill may be rejected. The registration process takes time, and the Board recommends that you get started soon. (XML stands for Extensible Markup Language, an industry–standard format. The XML Forms Submission project was created so that data could be submitted to the Board in this format.)

— Sign, notarize and return the XML Submission Agreement to the Workers’ Compensation Board. A separate agreement is required for every treating provider.

— Submit Form CMS–1500 and the medical narrative/attachment electronically, through an approved XML submission partner.

— Attach the Explanation of Benefits, with the insurer’s claim Adjustment Reason Codes (CARCs) HERE to Form HP–1, the Request for Decision on Unpaid Medical Bill(s).

Form CMS–1500 background: As you are aware, the Board is transitioning to using the Form CMS–1500, which will streamline the medical billing process and reduce paperwork requirements. The more straightforward billing process should ensure more timely payments and fewer billing disputes, leading to better and more timely care for injured workers.

Presentation for providers: A September, 2020 recorded presentation for providers HERE answers several of the most frequently asked questions regarding the Board's transition to Form CMS–1500, as well as the Board's implementation of the Expanded Provider Law.

Form CMS–1500 Training Video: The Board has developed a training video to showing how to use the form and the required narrative reports to bill for services to workers’ compensation patients. Go HERE to view.

Resources: You can visit the Board’s website for an overview and more HERE.

Contact: For Form CMS–1500 feedback and questions, email This email address is being protected from spambots. You need JavaScript enabled to view it.. For clinical feedback and questions, email This email address is being protected from spambots. You need JavaScript enabled to view it..
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Be A Part of Organized Medicine’s Discussion: One of the great benefits of membership in the New York County Medical Society is the opportunity to participate in committees (virtually right now). With a wide range of topics, NYCMS’s committee structure encourages members to gravitate toward areas they are particularly interested in. Members can meet colleagues, share ideas, hear expert presentations and find ways to help the whole physician community (and help patients). Groups meeting by Zoom include:

— CME
— Diversity, Equality, Inclusiveness
— Employed Physicians
— Government Affairs
— Public Health
— Public Relations
— Social Media
— Wellness

Our NYCMS Committees bring our members together and provide a forum for all perspectives. Contact Susan Tucker at This email address is being protected from spambots. You need JavaScript enabled to view it. and tell us what sounds right for you.
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Visit the NYCMS Classifieds and browse — jobs, spaces, professional services. You never know what you’ll find.

 

 

November 6, 2020

Time Frame Eased for Reporting COVID–19 Tests: The Governor's latest Executive Order (November 3, 2020) contains a provision that will allow physicians and other professionals 24 hours to report COVID and flu test results to the New York State Department of Health, rather than three hours as required in the Commissioner's September 21 notice. It’s still not ideal, but it is an improvement, and the Medical Society of the State of New York continues the monitoring of the situation around the State and suggesting that the reporting of positive results is more important than negative results.
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MSSNY Receives Grant to Fight Non–Physicians’ Scope–of–Practice Expansion: MSSNY has received a grant from the AMA’s Scope of Practice Partnership to fight non–physician practitioners’ bids for complete independent practice and promote physician–led team care. The Governor’s Executive Order, issued this past March and continued since then, waived otherwise applicable statutory collaboration and/or supervision requirements. Certain non–physician groups see the Executive Order as a chance to achieve legislation that would permit independent practice, but the American Medical Association (AMA) and state and specialty medical societies believe that team–based care, led by physicians, is best for quality and safety.

Physicians very much value non–physician professionals’ enormous contributions toward patients’ access to needed care. However, it is imperative that existing requirements for physician collaboration and/or oversight be ensured and enhanced. Physician–led teams are the best way to improve patient experience and population health, lower overall costs, and improve professional satisfaction. The AMA grant will help patients and legislators recognize our concerns about legislation that would detour care delivery away from a team–based system.
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PPE Survey Update: Several months ago, MSSNY sent a survey to physicians asking them about challenges in procuring personal protective equipment (PPE). It’s time to provide updated information to policymakers on difficulties on securing PPE as the pandemic continues. Help out by taking this brief survey HERE.

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Thursday, November 12, 2020, at 5:00 p.m.: Zoom Webinar, “The Pandemic, Politics and Policy – A Guide to the Markets,” hosted by Vital Planning Group. Register at https://financialguide.zoom.us/webinar/register/WN_vo0OogcNRjePH-3EHsZClw. Guest speaker Jordan K. Jackson, from J.P. Morgan, and host Alex Tomei, financial planner with Vital, will discuss how the stock market can rise and the economy can grow — even though the pandemic is continuing to affect global economies. Don’t let your political views influence your investment decisions!
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November 14 – 15, 7.5 CME from the New York State Neurological Society’s Annual Virtual Meeting. Topics include Headache Management; Neurological Issues/Complications in Pregnancy; Diversity and Workplace Issues; Neuro–Oncology; Functional Movement Disorders; Concussion/TBI Management; and Neuromuscular Ultrasound. Hear three prominent Neurology Department Chairs talk about the New York City COVID Experience. Learn more HERE.
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Wednesday, November 18, 2020, at 7:30 a.m.: Webinar, “COVID–19: Stories from the Frontline,” with NYCMS’s own Erick Eiting, MD, MPH, MMM. Register here! Dr. Eiting, an emergency department physician at Mt. Sinai Downtown, will share his experiences from the first days of the COVID–19 pandemic. In this presentation, part of MSSNY’s Medical Matters series, the educational objectives will be: Examine the timeline of the COVID–19 pandemic; discuss best practices and need vs. supply for personal protective equipment (PPE); and outline adaptive measures taken to remedy shortfalls in staffing and equipment. Doctor Eiting is vice–chair of MSSNY Committee to Eliminate Healthcare Disparities and a member of the Emergency Preparedness and Disaster/Terrorism Response Committee. To view the flyer for this program, please click here. For additional information or assistance with registration, email Melissa Hoffman at This email address is being protected from spambots. You need JavaScript enabled to view it..
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Wednesday, November 18, 2020, at 6:00 p.m.: Live Webinar – “Vaccines: What You Need to Know.” Register here ! Join the Nassau County Medical Society for this live webinar with Bruce Farber, MD, Chief of Infectious Diseases at Long Island Jewish Medical Center and North Shore University Hospital. Dr. Farber will provide an update on current vaccines and what to expect in the near future.
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Workers’ Comp: New Medical Guidelines Go into Effect January 1, 2021. You can get training now with free CME. To register for the training courses and receive CME accreditation, go HERE. Each training provides an overview of the General Guideline Principles, conditions associated with the body part or disease, and treatment recommendations. The conditions: Elbow injuries; foot and ankle injuries; hip and groin injuries; hand, wrist and forearm injuries (including carpal tunnel syndrome); occupational interstitial lung disease; occupational/work–related asthma; post–traumatic stress disorder; and major depressive disorder. For more information, please visit the Board's website or call (877) 632–4996. You can also email This email address is being protected from spambots. You need JavaScript enabled to view it..
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Can You Do Telemedicine in Workers’ Comp? Yes, the Workers’ Compensation Board has adopted emergency amendments to allow telemedicine in some additional circumstances, due to the outbreak of COVID–19.
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FBI Warning on Imminent Cybercrime Threat to Hospitals, Physician Practices: The Federal Bureau of Investigation (FBI) and two federal agencies are warning of an “imminent cybercrime threat” to US hospitals and health care providers, noting that several hospitals across the country have already been hit. In a joint advisory, the Cybersecurity and Infrastructure Security Agency (CISA), FBI and the U.S. Department of Health and Human Services (HHS) said they have “credible information” that cybercriminals are taking new aim at health care providers and public health agencies as the COVID–19 pandemic reaches new heights. “Malicious cyber actors” may soon be planning to “infect systems with Ryuk ransomware for financial gain,” on a scale not yet seen across the American healthcare system. Hospitals, physician practices, and public health organizations should take “timely and reasonable precautions to protect their networks from these threats.” The agencies recommend several mitigation steps and best practices for health care entities to reduce their risk, including the following:

— Be sure to patch operating systems, software, and firmware as soon as manufacturers release updates.
— Regularly change passwords to network systems and accounts; avoid reusing passwords for different accounts.
— Use multi–factor authentication where possible.
— Disallow the use of personal email accounts.
— Set antivirus and anti–malware solutions to update automatically; conduct regular scans.

The AMA and the American Hospital Association (AHA) have created two resources to help physicians and hospitals guard against cyber threats. Those resources and additional cybersecurity information can be found at the AMA’s cybersecurity webpage.
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Medical Societies Raise the Alarm on Legalizing Recreational Marijuana: Once again, the medical societies of Delaware, New Jersey, New York, Ohio, and Pennsylvania have joined to express mutually concerns about state governments’ efforts to legalize marijuana for recreational use. They have issued this statement: “Legalization continues to present serious public health concerns…it continues to be considered across many states…New Jersey voters will consider legalization of cannabis through a ballot referendum on Election Day, and the New York State Governor’s office has announced that the legalization of recreational use marijuana will be again be part of the state’s 2021 budget proposal.


We appreciate the enormous challenges state policymakers face to address burgeoning budget deficits, but we strongly believe that further detailed research must be undertaken and assessed regarding the effects legalization of cannabis will have on important public health markers, such as emergency department visits and hospitalizations, impaired driving arrests, and the prevalence of psychiatric and addiction disorders. We are very concerned that the long-term public health costs associated with hospitalizations and treatment for psychiatric/addictive disorders could significantly outweigh any revenues that these states anticipate would be received from the legalization of cannabis…”
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Add to the Discussion: One of the great benefits of membership in the New York County Medical Society is the opportunity to participate in committees (virtually right now). With a wide range of topics, NYCMS’s committee structure encourages members to gravitate toward areas they are particularly interested in. Members can meet colleagues, share ideas, hear expert presentations and find ways to help the whole physician community (and help patients). Groups meeting by Zoom include:

— CME
— Diversity, Equality, Inclusiveness
— Employed Physicians
— Government Affairs
— Public Health
— Public Relations
— Social Media
— Wellness

Our NYCMS Committees bring our members together and provide a forum for all perspectives. Contact Susan Tucker at This email address is being protected from spambots. You need JavaScript enabled to view it. and tell us what sounds right for you.
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Visit the NYCMS Classifieds and browse — jobs, spaces, professional services. You never know what you’ll find.

 

October 30, 2020

The “Info Blocking” Deadline Postponed to April: The ONC (Office of the National Coordinator for Health Information Technology) now states that providers won’t be required to come into compliance with the 21st Century CURES Act’s information–blocking provisions until April 2021. (Certain requirements for technology developers have been delayed until then as well.) ONC Chief Doctor Don Rucker says “We are hearing that while there is strong support for advancing patient access and clinician coordination . . . stakeholders also must manage the needs being experienced during the current pandemic. To be clear, ONC is not removing the requirements advancing patient access to their health information that are outlined in the CURES Act. Rather, we are providing additional time to allow everyone in the health care ecosystem to focus on COVID–19 response.”

The CURES Act aims at better interoperability and better patient access to records, and sets new technical standards regarding software design, workflow, secure sharing of medical information and other issues. Hospitals, tech companies and others, already under tremendous strain from COVID, had said that compliance by the previous date of November 2, 2020, might be impossible, and the postponement is good news. Nevertheless, you may still want to find out about the requirements you’ll eventually have to meet, and the AMA has created a two–part educational resource that will help. For background, click on Part 1: What is Information Blocking. For steps to take, click on Part 2: How do I comply with Information Blocking and where do I start?. For more details, see the AMA’s summary of the information blocking rules HERE.

The AMA notes the following:

  • “Physicians may implicate the info blocking rule if they knowingly take actions that interfere with exchange, access and use of EHI [electronic health information], even if no harm materializes. A physician organization, for instance, may have a policy that restricts access to patient lab results for a certain amount of time. Even if patients are not aware there is a delay between when the results are available to the physician and when they are made available to the patient, a practice that is merely ‘likely’ to interfere with the access, use, or exchange of EHI could be considered info blocking . . . High–risk info blocking actions include interfering with patients who seek to access their own EHI, providers who seek EHI for treatment or quality improvement, payers who seek EHI to confirm a clinical value; or patient safety and public health.”

 

  • “Examples of potential violations include:

— Formal restrictions: Provider or office policy requires staff to obtain a patient’s written consent before sharing any EHI with unaffiliated providers for treatment purposes.

— Technical limitations: A physician disables the use of an EHR capability that would enable staff to share EHI with users at other systems.

— Isolated interferences: A physician has the capability to provide same-day EHI access in a format requested by an unaffiliated provider—or by the patient—but takes several days to respond.”
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New CPT Code Not Valid Under Medicare: If you have heard of the new CPT Code 99072 for extra expenses that are COVID–related (e.g., PPE), please be aware that this code is NOT payable under Medicare. The Centers for Medicare/Medicaid Services (CMS) has announced that CPT Code 99072, which addresses personal protective equipment (PPE), is a bundled service and will not be payable by Medicare. You are not permitted to bill the beneficiary separately for the PPE services provided, nor should you issue an ABN.
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Scam Alert: The Medical Society of the State of New York warns of e–mail spoofing from MSSNY.org addresses: Some MSSNY members may have received an e–mail “spoof” in the last day or two requesting donations to a GoFundMe page. Please be aware that MSSNY does not send GoFundMe pages. This is a scam, and the e–mail should be immediately deleted.

The most common method for spammers and scammers to get your attention is now e–mail impersonation [“spoofing”]. It is a low–tech approach that is easy to implement and takes advantage of the fact that many users check e–mail primarily on a mobile device. The senders forge the name of the e–mail address they are using, substituting a name [that is familiar] to the sender.

Because mobile e–mail clients are constrained by the size of the screen of the device, they will omit the e–mail address and just show the name of the sender. Depending on the operating system of the phone in question, there are various methods to display the sender’s e–mail address. Most of them just require you to tap on the sender’s name and you will see more info about the sender. Once you do that, it’s easy to tell that this is not genuine, especially if you are familiar with the alleged sender. The second type of name spoofing is to use the actual e–mail address of the sender to further add legitimacy. These attacks are more uncommon because they are narrower in focus and targeted against a single person. Security professionals call this “spear phishing.”

Methods of protection against becoming a victim: Most spam and scam e–mails fail the simple test of, “Why is so and so sending me this?” Ask that question. If you are still unsure, contact the suspect sender directly. Do not hit “reply” on the suspicious e–mail. Most of these emails imply some sort of exigent circumstance. Don’t be in a hurry to respond.

Do your due diligence and examine the e–mail. Once you click on the sender’s name and see that it is overwhelmingly suspicious, the scam is almost over.
Always be generally suspicious of anything sent in an e–mail. MSSNY, your credit card company, the local police, the FBI, your bank, etc., will never contact you via e–mail about an emergency and will never request restitution or resolution in the form of an iTunes gift card.
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Time to Vote — Here Are Helpful MSSNY Tools: With early voting already in progress
in New York State, please check out the bi-partisan list of 24 members of the New
York State Assembly, New York State Senate and New York Congressional delegation
who received the endorsement of MSSNYPAC for re–election. Each has
demonstrated themselves to be champions of issues to preserve the ability of
patients to continue to receive needed and timely physician care.

Consider joining MSSNYPAC by going HERE. You’ll receive a copy of
MSSNY’s “Legislator Scorecard,” which provides physicians with the voting
and co–sponsorship records of state legislators on 10 key bills that were strongly
supported or strongly opposed by MSSNY. To request your copy, contact
This email address is being protected from spambots. You need JavaScript enabled to view it.

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Three–Hour Testing Requirement Won’t Work: MSSNY and state specialty societies continue to urge the New York State Health Department and the Governor’s office to provide flexibility for reporting results of COVID–19 and Influenza tests performed in physicians’ offices. A survey by these societies found that many physicians will be unable to provide these critically needed tests because of the regulation. Without sufficient time to report results, physicians fear being unable to comply and then facing significant penalties for failure to do so.
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New Tool for UHC Preauthorizations: Although no one likes dealing with commercial insurers’ prior authorization rules, United Healthcare (UHC) is making the job a little easier with its Prior Authorization and Notification tool, so you’ll be able to check by procedure code to see if a prior authorization is required. You can check up to five CPT/HCPCS codes at a time, and you can also include a diagnosis code if you wish.
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Tuesday, November 3, 2020, at 7:30 a.m.: CME Webinar, “TBI in Returning Veterans,” hosted by MSSNY and Nassau County Medical Society. Click HERE to view the flyer and register for the program! You can also learn more by contacting Jangmu Sherpa at This email address is being protected from spambots. You need JavaScript enabled to view it. or call (518) 465–8085.
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Wednesday, November 4, 2020, 10:00 –11:00 a.m. (alternate date Wednesday, November 18): Free Webinar, “2021 Update on NYS’s Paid Family Leave Requirements.” Click here to REGISTER New York’s landmark Paid Family Leave system provides employees with job–protected, paid time off from work, to bond with a new child, care for a seriously ill family member, or help when a spouse, domestic partner, child or parent is deployed abroad on active military service; and to use if the employee, or minor dependent child, is subject to a mandatory or precautionary order of quarantine or isolation due to COVID–19. This one–hour, online session discusses the Paid Family Leave benefit, including important information regarding COVID–19, updates for 2021, and resources to help you share information with your employees. The webinar is provided by the NYS Workers’ Compensation Board. You can find complete details at PaidFamilyLeave.ny.gov, and the Employer Page also contains helpful resources.
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What About New York State’s NEW Paid Sick Leave Law: Need to know more about New York State’s new paid sick leave law, which became effective September 30? Here is more information you need from the New York State Department of Labor: https://www.ny.gov/new-york-paid-sick-leave/new-york-paid-sick-leave#eligibility. If you have questions about hiring — new rules, workplace changes, or how to get the right staff for your office — Ivy Kramer at Winston Resources, NYCMS’s endorsed healthcare personnel company, can help. need. Send an email and to Ivy and let her know you are a Society member at This email address is being protected from spambots. You need JavaScript enabled to view it..
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Be A Part of It: One of the great benefits of membership in the New York County Medical Society is the opportunity to participate in committees (virtually right now). With a wide range of topics, NYCMS’s committee structure encourages members to gravitate toward areas they are particularly interested in. Members can meet colleagues, share ideas, hear expert presentations and find ways to help the whole physician community (and help patients). Groups meeting by Zoom include:

— CME
— Diversity, Equality, Inclusiveness
— Employed Physicians
— Government Affairs
— Public Health
— Public Relations
— Social Media
— Wellness

Our NYCMS Committees bring our members together and provide a forum for all perspectives. Contact Susan Tucker at This email address is being protected from spambots. You need JavaScript enabled to view it. and tell us what sounds right for you.

 

 October 23, 2020

New York State’s Moratorium on COVID–Related Commercial Evictions and Foreclosures Extended Through January 1, 2021: In recognition of the pandemic’s financial toll on business owners, including retail establishments and restaurants, Governor Andrew o has signed an Executive Order extending the moratorium on commercial tenant evictions and foreclosures. The added protection gives commercial tenants and mortgagors additional time to get back on their feet and catch up on their rent or mortgage, or to renegotiate their lease terms to avoid foreclosure moving forward. The eviction moratorium for residential tenants has been extended to the same date. Read more HERE.
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Applying for PPP Loan Forgiveness Now Easier for Loans > $50,000: Paycheck Protection Program (PPP) borrowers of $50,000 or less are exempted from reductions in forgiveness based on reductions in full–time–equivalent (FTE) employees, and from reductions in employee salary or wages. (So, you won’t have to perform potentially complicated FTE or salary reduction calculations.) There are also clearer rules for how the lender handles the borrower’s calculations and documentation. Read more in the FAQs, updated on October 13th. The PPP program, part of the CARES Act, was intended to provide small businesses with eight weeks of cash–flow assistance through 100% federally guaranteed loans. Under certain conditions, the loan could be forgiven and essentially turned into a non–taxable grant. The conditions: At least 60% of the funds had to be used for payroll and employee benefits costs. The remaining 40% could be spent on mortgage interest payments, rent and lease payments, and/or utilities.
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MSSNY Joins State Medical Societies Urging Delay of “Info Blocking” Rule: The Medical Society of the State of New York (MSSNY) has joined with the medical societies of California, Florida and Texas in a letter to the federal Office of the National Coordinator for Health Information Technology requesting a delay on the implementation of the 21st Century CURES Act Final Rule’s information blocking provision. The rule is scheduled to go into effect on November 2, though there remains the possibility of the rule being delayed.

The 21st Century CURES Act (2016) has positive goals including better interoperability, better patient access to records and other technological improvements. It contains technical standards that providers and developers must meet, designed to make records more accessible via patient–friendly apps; help software applications communicate with each other securely over the Internet; enhance clinicians’ and providers’ access to data within their workflow; and securely share medical information electronically, so that patients and clinicians can make informed treatment decisions. However, there are also concerns about the rule, including these:

— The resources of hospitals, tech companies and others are already under tremendous strain from COVID, wildfires, the coming flu season, and preparations for vaccine administration and monitoring.

— Clinicians fear that accessible records may be too wide (the Act does include clinical notes and lab results), and that patient access may be too easy (the Act does change the “slant” of HIPAA, though perhaps not as much as clinicians may fear).

— Office–based clinicians realize they must ask vendors about compliance plans, and respond promptly to patients’ records requests. But beyond those common–sense points, they worry that they may not receive adequate and timely compliance education (specific training, checklists, etc.), or directions for coping with patient demands.

— Health care experts fear that privacy might be compromised, and patients’ trust damaged. Says the AMA: “We noted in particular that bad actors could use apps to profit from an individual’s information in ways that the individual did not authorize or understand, and that the downstream consequences of data being used in this way may ultimately erode a patient’s privacy and willingness to disclose information to his or her physician.” (AMA’s CMS Interoperability Final Rule Summary)

The letter from the “Big Four” State Societies notes, “We remain completely committed to the goals of the Final Rule — ensuring that robust health care data is accessible to both clinicians and patients . . . however, physician practices are spending their time and effort battling the COVID–19 pandemic. Physicians are also preparing for flu season, as well as a resurgence of the coronavirus. Physicians are struggling to maintain the financial viability of their practices during the pandemic and do not have the additional resources to dedicate to hiring consultants to develop compliance plans. Asking physicians at this moment to come into compliance with a rule set to take effect on November 2nd is simply too much to ask.”

Please go here for a lengthy summary of the information blocking rules prepared by the American Medical Association.
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Special New Rates with TDC: The Doctors Company, the exclusively endorsed medical professional liability insurer for the New York County Medical Society, is now offering new competitive rates and coverage. Benefits include:

— Claims–free credit of up to 12 percent;
— Five percent credit for members who participate in the Section 18 excess risk management program;
— Participation in the Tribute® Plan, an exclusive member benefit that rewards doctors for their loyalty and commitment to the practice of good medicine. Through this plan, The Doctors Company has already paid over $100 million to more than 9,000 doctors;
— Extensive patient safety and risk management tools and resources, including free on–demand and web–based CME; and
— Aggressive defense.

Founded and led by physicians, The Doctors Company (thedoctors.com) is the nation’s largest physician–owned medical malpractice insurer, with 80,000 members and nearly six billion dollars in assets. For more information on your membership privileges with The Doctors Company, call (800) 421–2368 or visit thedoctors.com.
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Talk It Over With Colleagues: One of the great benefits of membership in the New York County Medical Society is the opportunity to participate in committees (virtually right now). With a wide range of topics, NYCMS’s committee structure encourages members to gravitate toward areas they are particularly interested in. Members can meet colleagues, share ideas, hear expert presentations and find ways to help the whole physician community (and help patients). Groups meeting by Zoom include:

— CME
— Diversity, Equality, Inclusiveness
— Employed Physicians
— Government Affairs
— Public Health
— Public Relations
— Social Media
— Wellness

Our NYCMS Committees bring our members together and provide a forum for all perspectives. Contact Susan Tucker at This email address is being protected from spambots. You need JavaScript enabled to view it. and tell us what sounds right for you.
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Cybersecurity Awareness at Home: Many physicians and their staff are trying to meet the new challenges of working from home, at least part–time, through the pandemic. Says Dan L. Dodson of Fortified Health Security, “What many IT departments are quickly realizing is that the quick response to meet these remote working demands may have created an increased attack surface for cybercriminals to exploit. In 2019 over 60% of reported breaches were caused by malicious attacks, which have been the leading cause of breaches since 2017. This tendency is expected to continue — even in a post-pandemic world — as bad actors capitalize on the disruption that COVID–19 has inflicted on organizations worldwide.” (Health IT Answers, “Securing the Home Office: How Healthcare Is Adapting to Remote Work, During and After COVID–19,” October 21, 2020, HERE.

Email is a top target: Over 47% of reported breaches in 2020 included email attacks, up from the 2019 year–long total of 42%. By now, we’re all familiar with the dangers — spam, phishing, viruses, ransomware and more — and we all know we need antivirus software ( Consumer Reports has a good buying guide). We may need to talk to our vendors about certain technical measures, such as strong passwords, multi–factor authentication, a secure archiving solution and a secure e–mail gateway. But here’s a nontechnical precaution we can all take, recommended by Adnan Olia of Intradyn: “Be wary of every email attachment. Email attachments are an easy way for hackers to transmit malware and infect your computer. Due to this, it’s imperative that you carefully scrutinize every attachment before opening, even if it seems like it comes from a reliable source. (Remember, phishing attacks can be very convincing!) One easy way to determine whether an email attachment is safe is to look at the file extension — JPG/JPEG, GIF, TIF/TIFF, WAV, MP3 and MPG/MPEG are typically considered safe. Files with XLS, TXT or DOC extensions are less likely to be secure, so be sure to check with the sender before opening. Files with double extensions or EXE extensions should be avoided as a rule of thumb.” (Tripwire, “Top Email Security Threats of 2020 — How To Stop Them,” HERE.
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New Services Added to Medicare’s Telehealth List: On October 14, the Centers for Medicare and Medicaid Services (CMS) expanded the list of telehealth services for which Medicare Fee–for–Service will pay during the COVID–19 Public Health Emergency (PHE). Using a new expedited process, CMS added 11 new services to the list, for the first time since the Interim Final Rule was published on May 1. These newly added telehealth services include certain neurostimulator analysis and programming services, plus cardiac and pulmonary rehabilitation services. The list is available HERE. Since the beginning of the PHE, CMS has added over 135 services to the Medicare telehealth services list, including emergency department visits, initial inpatient and nursing facility visits, discharge day management services, and more. Between mid–March and mid–August, over 12.1 million Medicare fee–for–service beneficiaries — over 36% of those beneficiaries — received a telemedicine service.
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New York State Gears Up for Vaccine Administration: Governor Andrew Cuomo has announced that the New York State Department of Health has released a draft COVID–19 Vaccination Administration Program — an initial framework for ensuring the safe and effective distribution of a COVID–19 vaccine in New York. Developed in consultation with leading clinical and public health experts, the draft program is designed to be flexible and account for multiple variables and scenarios regarding vaccine availability, time line for vaccine approval, funding, supply chain needs, allocation requirements, and the delineation of federal and state responsibilities. Once a vaccine has been approved as safe and effective, the draft Vaccination Program will prioritize vaccination recipients based on science, clinical expertise, and public health. Priority recipients would be those most at risk and essential workers, with particular attention paid to those living in communities with highest COVID prevalence. (See the “matrix,” a four-way, multi-phase table, at https://www.governor.ny.gov/news/governor-cuomo-announces-draft-new-york-state-covid-19-vaccination-administration-program.) To date, the federal government has not clearly delineated the roles and responsibilities between the federal and state government, outlined how the vaccine will be funded or reimbursed, or provided other key details that will be required before New York can finalize plans for a vaccine program.
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The New York State Neurological Society is presenting 7.5 Category I CME credits during its Annual Virtual Meeting November 14 – 15. Topics include
Headache Management; Neurological Issues/Complications in Pregnancy; Diversity and Workplace Issues; Neuro–Oncology; Functional Movement Disorders; Concussion/TBI Management; and Neuromuscular Ultrasound. Hear three prominent Neurology Department Chairs talk about the New York City COVID Experience. Learn more HERE.
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NGS Virtual Conference on Tuesday, December 8, and Wednesday, December 9, 2020: Get the latest Medicare education (free!) from the Provider Outreach and Education Team at NGS (National Government Services). This virtual conference, lasting two full days, will offer over 25 educational sessions in the Part A, Part B and FQHC areas. There are no associated charges, and you may register for as many sessions as you’d like. Topics will include Telehealth Post–COVID–19, Critical Care Services, Incident To, 2021 E/M Office/Outpatient Changes, Provider Enrollment, 2021 and Forward, FQHC Coverage, Billing and Reimbursement, Medicare Billing Guidelines for Opioid Treatment Programs, Outpatient Hospital Billing and OPPS (the Outpatient Prospective Payment System). Registration will begin soon. Each session will be listed independently on the NGS website, under the Education tab > Webinars, Teleconferences & Events.
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October 16, 2020 

 

Your Opinion on COVID/Flu In–Office Test Results Reporting Matters: As we have reported, New York State physicians are now required to report in–office test results for both COVID–19 and flu to the New York State Department of Health (DOH). The DOH is requiring that doctors administering the tests report both positive and negative COVID–19 and flu test results within three hours of the receipt of these results, as well patient contact information, employment and/or school information.

Speed is crucial if the results are positive, but complying with all these mandates is difficult for many physicians. The Medical Society of the State of New York has been meeting with the DOH and the Governor’s office urging: (1) more response time for negative COVID tests and flu tests, and (2) more flexibility regarding the work and school data. Organized medicine is also concerned that the threat of financial penalties for practices that cannot meet the standards could backfire by discouraging practices from doing any testing at all, at a time when COVID–19 rates are rising in New York State. We need to get information to the DOH and Governor about this situation. We are asking all members to respond to this brief survey HERE.
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COVID–19 Express Testing Now Available: Individuals can now make appointments for free rapid COVID–19 virus tests at COVID Express sites in various parts of the city, under the New York City Department of Health and Mental Hygiene. Test results will be available within 24 hours or less of the visit. (This means that most patients will receive their test results on the same day as their visit.) Testing will be available by appointment only. Information on locations, how to schedule tests and how to get results is at: https://www1.nyc.gov/site/doh/covid/covid-19-rapid-testing.page.

Priority Back–to–School Testing is also available. There are 22 Priority Testing Sites at Health & Hospital Corp. facilities, with 24 – 48 hour turnaround time; free for any student or Department of Education (DOE) employee. Manhattan testing sites are at Bellevue, Harlem and Metropolitan Hospitals — and there are also four Gotham Health sites (Dyckman, Gouverneur, St. Nicholas and Sydenham).

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CMS Announces New Repayment Terms for Medicare Loans Made During COVID–19: The Centers for Medicare & Medicaid Services (CMS) has announced amended terms for payments issued under the Accelerated and Advance Payment (AAP) Program, as required by recent action by President Trump and Congress. Now, under the “Continuing Appropriations Act, 2021, and Other Extensions Act,” repayment will begin one year from the issuance date of the provider’s accelerated or advance payment. During the first 11 months after repayment begins, the recoupment rate will be 25% and repayment will occur through an automatic recoupment of the provider’s Medicare payments. At the end of the 11–month period, the recoupment rate will increase from 25% to 50%. The automatic recovery at the 50% recoupment rate will continue for six months. The new repayment terms will ease pressure on providers. (Originally, providers had been required to make payments starting in August of this year.) The AAP loan program, which allows CMS to make advance payments to providers, is typically used in emergency situations. CMS has issued $106 billion in payments to providers and suppliers, to alleviate the financial burden that healthcare providers faced while they were having cash–flow issues in the early stages of combating COVID-19. For more information, visit the CMS website.
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Medicare Revalidations Paused: During the public health emergency (PHE), CMS has temporarily ceased revalidation efforts for all Medicare providers or suppliers. CMS will not issue any new revalidation notices during the PHE; nor will it deactivate providers who fail to respond to revalidation requests, or update the Medicare Revalidation Tool at https://data.cms.gov/revalidation by putting in new revalidation due dates. Revalidation applications submitted to NGS will continue to be processed, but not in an expedited manner. CMS will resume revalidation activities when the PHE is lifted. If needed, after the PHE is lifted, you’ll be able to check your Revalidation Due Date using the Search Tool at the link above.
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Flu Season Is Upon Us: MSSNY Webinar “Influenza 2020 – 2021: Vaccine Update,” Wednesday, October 21, 2020, at 7:30 a.m. You can now register here to learn more about dealing with flu season during a pandemic. Presenter: William Valenti, MD, chair of MSSNY’s Infectious Disease Committee and a member of the Emergency Preparedness and Disaster/Terrorism Response Committee. For more information or help with registration, email Melissa Hoffman at This email address is being protected from spambots. You need JavaScript enabled to view it..
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COVID–19 Update on Thursday, October22, from 1:00 to 2:00 p.m.: Join the New York State Department of Health for a COVID–19 update for healthcare providers. To accommodate the large number of participants, the webinar will be streaming via YouTube Live (and available for viewing immediately thereafter) on the NYSDOH COVID website for providers. Audio number and code will be provided soon — we’ll keep everyone posted. Send questions to This email address is being protected from spambots. You need JavaScript enabled to view it..

The New York State Neurological Society is presenting 7.5 Category I CME credits during its Annual Virtual Meeting November 14 – 15. Topics include Headache Management; Neurological Issues/Complications in Pregnancy; Diversity and Workplace Issues; Neuro–Oncology; Functional Movement Disorders; Concussion/TBI Management; and Neuromuscular Ultrasound. Hear three prominent Neurology Department Chairs talk about the New York City COVID Experience. Learn more HERE.

NGS Virtual Conference on Tuesday, December 8, and Wednesday, December 9, 2020: Get the latest Medicare education (free!) from the Provider Outreach and Education Team at NGS (National Government Services). This virtual conference, lasting two full days, will offer over 25 educational sessions in the Part A, Part B and FQHC areas. There are no associated charges, and you may register for as many sessions as you’d like. Topics will include Telehealth Post–COVID–19, Critical Care Services, Incident To, 2021 E/M Office/Outpatient Changes, Provider Enrollment, 2021 and Forward, FQHC Coverage, Billing and Reimbursement, Medicare Billing Guidelines for Opioid Treatment Programs, Outpatient Hospital Billing and OPPS (the Outpatient Prospective Payment System). Registration will begin soon. Each session will be listed independently on the NGS website, under the Education tab > Webinars, Teleconferences & Events.
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New York State’s Workers’ Compensation Board Institutes New Online Claims System: “OnBoard” is an intuitive, user–friendly central point for all stakeholders to conduct business with the Workers’ Compensation Board. The new system gives users online access to the information they need, while giving injured workers the choice of paper or online submissions. For details, check out video on the system HERE. Get a sneak peek at the system’s new technology and functionality, including 24/7 access, an improved Prior Authorization Request process, real–time data validation, and more.
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October 9, 2020

 

Governor Signs Legislation Requiring OPMC Signs in Physicians’ Offices: Despite strong MSSNY opposition, Governor Andrew Cuomo has now signed into law legislation requiring every physician’s “practice setting” to post a conspicuous sign identifying for patients the OPMC’s website. MSSNY has asked its legal counsel to determine whether there is anything illegal about such a requirement, and has also reached out to the Department of Health to identify the time frame for compliance.

MSSNY President Bonnie Litvack, MD stated that “As we stated repeatedly when this bill was being considered by the Legislature, MSSNY has no objection to expanding public awareness on how patients can file complaints about a particular physician with the Office of Professional Medical Conduct (OPMC). The OPMC provides an essential patient safety oversight function that helps to protect the public by removing aberrant practitioners. However, we are very concerned with the distrust and unnecessary anxiety that will be created by a mandate that every physician post a readily noticeable sign in their office or other practice setting regarding how patients can report a physician to the disciplinary Board. We believe this law unfairly singles out physicians – as opposed to any type of health care provider or other professional – for this signage requirement. With already ample information available through a basic Internet search regarding how a patient can file a complaint to the OPMC about a particular physician, this requirement is unnecessary.”
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HHS Will Disburse $20 Million More in CARES Act Funds: Health and Human Services (HHS) has announced that it will be disbursing another $20 billion in CARES Act Provider Relief Funds. Under this Phase 3 General Distribution allocation, physicians who have already received Provider Relief Fund payments may apply for additional funding, taking into consideration financial losses and changes in operating expenses caused by the coronavirus. A key point about this new phase: HHS recognizes that the negative impact of the COVID–19 pandemic has increased anxiety and depression in the country, and that behavioral health providers have continued to provide care through telehealth and other means. So, the nation’s behavioral health care providers, including psychiatrists, are now included among those eligible for funding. Previously ineligible physicians, such as those who began practicing in 2020, will also be eligible to apply. Physicians will have through November 6, 2020, to apply for Phase 3 General Distribution funding. For information on how to apply, go HERE. Scroll down to “How to Apply for Phase 3 General Distribution.”
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Wednesday, October 21, 2020, at 7:30 a.m.: CME Webinar, “Influenza 2020 – 2121: Vaccine Update.” Register here! Learn more about dealing with flu season during a pandemic in this interesting webinar, part of MSSNY’s “Medical Matters” series. William Valenti, MD, chair of MSSNY Infectious Disease Committee and a member of the Emergency Preparedness and Disaster/Terrorism Response Committee, will serve as faculty for this program. For more information or help with registration, contact Melissa Hoffman at This email address is being protected from spambots. You need JavaScript enabled to view it..
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COVID Testing Survey — Help NY State With Contact Tracing: To assist New State in its contact tracing efforts, the New York State Department of Health (DOH) recently sent a notice to all laboratories and all health care practitioners (including physicians) who provide in–office testing for COVID–19 and influenza, stating that they must report test results, both positive and negative, within three hours of receiving these results. The notice further states that practitioners or labs who do not comply with this requirement could face serious financial penalties. Concerns have been raised to the DOH that some physicians will be unable to complete this requirement. So, the DOH has asked MSSNY to provide additional data regarding physicians’ ability to comply. Please take just a few minutes to respond to this survey.
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Voting on November 3: Get Quick Information at VoteHealth 2020: Find out how to check your registration status, how to register to vote, or how to obtain an absentee ballot. VoteHealth 2020 is a nonpartisan group encouraging physicians and other health care professionals to make sure they are registered to vote and do so in the 2020 elections. You can make a safe voting plan for yourself, invite your friends and family (asking just five others to make a voting plan does make a difference), and encourage your networks — peers, patients — to get out and vote. Interesting website has posters, email and social media messages, legal resources and many other materials for you.
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Locating COVID–19 Testing Sites in New York City: An interactive map from the city’s health department makes it easy. Go HERE. Scroll all the way down to the yellow section, “COVID–19 Test Site Finder.” When you enter your zip code, you’ll see a map with a range of sites; below the map are addresses, phone numbers, and other specific details. Note that not all testing sites listed are affiliated with the NYC Test & Trace Corps, and some may charge for testing. Be sure to call the test site before you go.
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The City Has Launched a New COVID–19 Hotline (212) COVID19. Call for a wide range of COVID–19 information: Testing sites, advice from medical staff, quarantine information, mental health support and much more. See also the helpful FAQs HERE.
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New York State Launches COVID Alert NY App: New York has launched its new, free COVID Alert NY Exposure Notification App, which notifies users if they have been in close contact with someone who has tested positive for COVID–19. After the users receive an exposure notification, the app will encourage them to contact their physician or the State Health Department hotline at (833) 227–5045 to get more information about quarantining and testing. Individuals can now use their phones to obtain COVID–19 exposure alerts, without compromising privacy or personal information. According to the New York State Department of Health, anyone who downloads the app does not have to worry about being tracked, identified, or having personal information shared. The app is completely anonymous and does not track location or movement. No personal data is collected. COVID Alert NY uses Bluetooth proximity–enabled exposure notification technology (provided by Apple and Google), which is safe and secure. This free smartphone app, for anyone aged 18 or older who lives and/or works in New York State, was created by the New York State Department of Health in partnership with Google and Apple. It is available for download in the Google Play Store and Apple App Store. To learn more about COVID Alert NY, go HERE.


Employer Requirements:

New York State requires employers to screen employees for COVID–19 symptoms before the employee can enter the workplace each day. The New York City health department has a Symptom Screening Tool you can adapt to help keep your employees safe. The tool is at: https://on.nyc.gov/34aBYLE.

OSHA requires you to report severe work–related COVID–19 illnesses. Let us hope that none of your employees contracts COVID due to work–related causes — or if any do, their cases are mild. But if there are severe cases, you should know the following. All employers must report a work–related COVID–19 fatality to OSHA (report within eight hours); all employers must report a work–related COVID–19 illness that results in an in–patient hospitalization, amputation, or loss of an eye (report within 24 hours). This requirement even applies to employers who have 10 or fewer employees. To report, phone the OSHA toll–free central telephone number, (800) 321–OSHA (800) 321–6742), or use the reporting application on OSHA's public website at www.osha.gov. For more information on the “work–related” issue and other aspects of this question, go HERE.
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Visit the NYCMS Classifieds and browse — jobs, spaces, professional services. You never know what you’ll find.

 

 October 2, 2020

Fight Medicare Fee Cuts: Please contact your member of Congress now HERE. Urge Congress to sign on to the recent bipartisan “Dear Colleague” letter. CMS is scheduled to cut many Medicare payments by double digits starting January 1, 2021 — but we can’t let this happen! Cutting Medicare payments during a pandemic will hurt patients and physicians.

CMS will be issuing new payment policies in the 2021 Physician Fee Schedule, and while good changes are planned (including payment increases for physicians delivering primary and complex office–based care), a cost is also involved. CMS operates under a statutory budget–neutrality rule: Any payment increases for these office visits are supposed to be offset by corresponding decreases, and CMS plans a drastic 11 percent cut in the conversion factor (a key component in fee calculations). Payment cuts of this magnitude will strain a healthcare system that is already stressed by the COVID–19 pandemic, and could jeopardize patients’ access to medically necessary services. We are urging Congress to put the budget–neutrality rule aside and make sure physicians don’t face substantial cuts starting January 1, 2021. Healthcare professionals are reeling from the effects of the COVID–19 emergency as they continue to serve patients during this global pandemic, and now is not the time to cut physician payments.
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Quarantine Question of the Day: One of our members recently asked if your patient is coming to New York State for treatment from one of the “restricted states,” must she do a 14–day quarantine in New York State before she comes to your office? The answer: No, the patient need not quarantine the full 14 days in New York State if she’s coming for medical treatment — she is only required to quarantine for however many days she is in this State. See “Interim Guidance for Individuals Traveling from States with Significant Community Spread of COVID–19 to New York State for Medical Treatment” HERE. For a list of “restricted states,” go HERE

The New York State Health Department particularly stresses two points:

— If the procedure or elective surgery is more than five days from the patient’s arrival in New York State, she should seek diagnostic testing for COVID–19 as soon as possible upon arrival (within 24 hours) to ensure that she is not positive; and

— While in New York State, she must maintain quarantine as much as possible — wearing a mask, observing social distancing, and avoiding extended periods in public, contact with strangers, and large congregate settings. This means she must go from wherever she’s staying (e.g., a hotel) straight to the treatment site (e.g., your office), then back to the hotel.
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Important New Requirement — New York Doctors Must Collect School Information When Testing for COVID – Even When Simply Collecting a Sample and Sending It Out to a Lab: Clinicians could face fines or professional discipline for not reporting. Clinicians in New York who perform COVID–19 testing are now required to report information about patients’ school attendance, according to this LETTER from New York State Health Commissioner Howard Zucker, MD, JD. A new Executive Order from Governor Andrew Cuomo issued earlier this month mandated that providers must report whether a patient attends or works in a school — from elementary through higher education — along with the name of that school. Physicians must collect the information when taking specimens and submit it to the clinical lab. The data collection also applies to physician office laboratories and point–of–care testing. In those latter instances, results must be reported within three hours, according to the letter. The same applies to influenza testing for these groups.


Clinicians who do not collect and submit information can be fined up to $2,000 per day, according to the letter. Jonah Bruno, a spokesperson for the New York State Department of Health, said healthcare providers who don’t comply are “subject to a range of penalties, including fines and professional discipline.” Doctor Zucker’s letter notes that the health department is working with hospitals, labs, and electronic health record vendors to create new fields for the information, but in the interim, clinicians should use the “occupation” field to enter school information. “This additional information is essential to limiting transmission and protecting our communities,” Zucker wrote in the letter. When asked how the information would be used, Bruno said test results are “reported publicly through the COVID-19 Tracker and the School COVID-19 Report Card.”
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Reporting Requirement for Point–of–Care COVID–19 Testing: If you’re performing point–of–care COVID–19 testing, you’re required to report results electronically. That’s the message in 2020 Health Advisory #37, from NYC’s Department of Health and Mental Health, which can be found here. Point–of–care (POC) tests for SARS–CoV–2 include nucleic acid amplification (NAA) tests, antigen tests, and serologic (antibody) tests. You must report through NYS’s Electronic Clinical Laboratory Reporting System, which you can learn about at ECLRS; you must include information about patients’ school or employment, and about their local address (if it’s different from their permanent address).

All test results — positive, negative or indeterminate — must be reported within three hours of receipt, for prompt initiation of contact tracing. Note that antigen-based tests have limited sensitivity. Negative results may require confirmation with a laboratory–based NAA test. Note, too, that if you’re conducting point–of–care influenza testing, you must immediately report those influenza test results through the ECLRS as well.

If you need assistance, contact the NYC Health Department’s ECLRS team (This email address is being protected from spambots. You need JavaScript enabled to view it.) and the NYS ECLRS Help Desk (866) 325–7743 or This email address is being protected from spambots. You need JavaScript enabled to view it.).
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The U.S. House Votes to Continue Government Funding Through December With the Senate Expected to Follow: Included are helpful provisions for beneficiaries and physicians. By a bipartisan vote of 359 – 57, the U.S. House of Representatives has passed legislation (H.R. 8337) to fund federal government operations until December 11, 2020, helping to avert a potential government shutdown before the November elections. The measure:

— Extends the Medicare GPCI cost index floor. (This helps to prevent Medicare cuts to upstate New York.)

— Holds the 2021 Medicare Part B monthly premium at the 2020 amount for the standard premium (plus an additional percentage), and establishes a “small surcharge” of approximately $3.00 for most seniors on the monthly premium until the Part B trust fund is repaid.

For physicians and other health providers receiving Medicare accelerated or advance payments between the CARES Act date (March 27, 2020) and the end of the COVID–19 public health emergency: The continuing resolution (1) extends the period before repayment begins, 2) extends the period before the balance must be repaid in full, (3) reduces the recoupment percentage, and (4) lowers the interest rate for payments to 4 percent.
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Annual Requirement: Sexual Harassment Prevention Training. Don’t forget the New York State requirement — Each year you must provide your employee(s) with training on this issue. October 9 is the deadline for 2020.
New employees should receive the training when they start; for subsequent years, their training may be based on a calendar year, or the anniversary of the employee’s start date, or on any other date the employer chooses. After employee have received training, have them sign and date a statement that they have received the training, and keep records of all trainings for three years. (Signed statements do not need to be submitted to the state, but should be maintained in the physician’s office in the event of a legal challenge.)

Your options for providing training:

— You can use the free training videos that are available on New York State’s Sexual Harassment website, at https://www.ny.gov/combating-sexual-harassment-workplace/employers (choose Training Videos). These videos may be watched via YouTube or downloaded. They meet all state minimum training requirements except one: The videos alone are NOT considered interactive, so you must also take steps to make your training interactive. This includes: Asking employees questions as part of the program; accommodating questions asked by employees, with answers in a timely manner; and/or requiring feedback from employees about the training and the materials presented.

— As an alternative to the video, you can hold an in–person training meeting with your employees. Get a free training script at https://www.ny.gov/sites/ny.gov/files/atoms/files/SexualHarassmentPreventionModelTraining.pdf. Since an interactive component is required with the script, you should have your employee(s) give you written feedback, and then hold a discussion about the feedback.

— Or, you can use your own training program, provided it meets the minimum New York State standards. See https://www.ny.gov/combating-sexual-harassment-workplace/employers (choose Training Requirements).
Note, too: A 2019 State law mandated that all employers have, and provide to employees, a written sexual harassment policy. A simple statement in an employee handbook does not meet the requirements of the law. You can download a template policy and complaint form from the State’s Sexual Harassment Website.
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Storage Quarters, NYCMS’s Endorsed Records Management, Scanning, Shredding and Storage Company, Can Meet All Your Records Needs. Their HIPAA–compliant facility maintains all administrative safeguards, chain of custody, confidentiality, and integrity throughout their services. They can help doctors retire or limit their practice, making the process as easy as possible. For more information, call (516)794–7300 or email This email address is being protected from spambots. You need JavaScript enabled to view it..
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Checking Medicare Eligibility: CMS’s Medicare Learning Network has come out with a new Fact Sheet reminding you that you can use NGS’s own IVR (Interactive Voice Response) system, or the NGS self–service portal (NGS Connex) to check a patient’s Medicare eligibility; if you want more details, you can use CMS’s HIPAA Eligibility Transaction System (HETS). Or you may be able to work with your billing agency, clearinghouse, or software vendor (the Fact Sheet has a link to list of companies offering eligibility checks). For more information, see the attachment, “Options for Checking Medicare Eligibility.”
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United Healthcare Offers Help with Claim Denials: Resources for virtual, on–demand coding education are now centralized on United’s new Coding Corner page. You’ll find solutions for common coding errors, education on hospital coding, special assistance with unbundling issues (preventative plus E/M, radiology plus E/M, and multiple E/M), and resources for additional information. You can also reach out to a coding specialist at This email address is being protected from spambots. You need JavaScript enabled to view it.. For additional information, go HERE. or check out other news topics HERE.
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Do You Have Workers’ Comp Patients with PTSD and/or Depression? New York State’s Workers’ Compensation Board will soon issue two additional Medical Treatment Guidelines: (1) Posttraumatic Stress Disorder and Acute Stress Disorder, and (2) Major Depressive Disorder. Regulations about these new processes will be published soon HERE. For more information, email This email address is being protected from spambots. You need JavaScript enabled to view it..
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Visit the NYCMS Classifieds and browse — jobs, spaces, professional services. You never know what you’ll find.

 

 September 25, 2020

If You’re An Employer — Remember New York State’s New Employee Sick Leave Law Going Into Effect: The New York State Employee Sick Leave Law becomes effective next week, September 30, and applies even if you have four employees or fewer. In each calendar year, employers with four or fewer employees and a net income of $1 million or less in the prior tax year must provide employees with up to 40 hours of unpaid sick leave; employers with four or fewer employees and a net income of greater than $1 million in the prior tax year must provide employees with up to 40 hours of paid sick leave. Employees begin to accrue paid sick leave when the law goes into effect (September 30, 2020) or upon the employee’s date of hire, whichever is later. Although employees may begin accruing leave prior to January 1, 2021, employers are not required to begin to allow employees to take sick leave until January 1, 2021. For summaries of this new law, click here.
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Show Need for Stimulus Help: MSSNY has a new survey, and it’s extremely important right this minute. We need to show Congress that even more stimulus help for physicians is needed. Please go to the Survey Monkey questionnaire. In March and April, 2020, Congress passed multiple pieces of legislation to create the Paycheck Protection Program (PPP), designed to offer small businesses forgivable loans. To date (in two different rounds of application periods), the PPP program has approved assistance to nearly 250,000 New York businesses, including many physician practices. These Congressional packages have also allocated $175 billion for the CARES Act Health Provider Relief Pool to assist physicians, hospitals and other health providers, and the funds from that pool have been allocated in various distribution segments over the past several months. The question is: How effective has the relief from these two funding pools been? To advocate as strongly as possible for another stimulus bill right now, MSSNY needs up–to–the–minute information on how much New York physicians are benefitting from these resources. “We understand that many physicians have received distributions from one or both of these funding pools; however, we have also frequently heard that these funding pools have only modestly offset the enormous drop in patient revenue for this year.” Take a few minutes to fill out and submit the new Survey Monkey questionnaire.”
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Urge the Congressional Delegation to Fight for More Relief Funds: Send a letter/tweet from here. It is important that individual physicians send their own messages. Both the US House and the US Senate have advanced stimulus proposals, but the two houses are still far apart in negotiations. The House Democratic proposal (the HEROES Act) has a number of positive items, including adding more funds for the CARES Act healthcare–provider relief pool, re–starting the Medicare Advance payment program, and providing more funding to help state governments (e.g., NYS) prevent large cuts in Medicaid healthcare–provider payments. The Senate GOP proposal is more narrow, but it also contains important programs, including re–starting the Medicare Advance payment program, increasing the CARES Act healthcare provider relief pool, and building in additional protections from medical liability arising from COVID–19 treatment or response to the pandemic. We need Congress to put aside partisan differences and support the best features of both proposals. Please urge Congress to help protect patient access to community–based physician care. Send your message from here.
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Tell Your Senators to Support Telehealth Bill S.4375, the Telehealth Modernization Act of 2020: Please contact your senators today. This bill would make the expanded access to telehealth services permanent. The AMA Physicians Grassroots Network says: “The evidence is in — the success of telehealth technology adoption during the COVID–19 public health emergency has made it abundantly clear that Medicare covered telehealth benefits should be available to ALL Medicare patients regardless of where they live or how they access broadband services [including, via mobile phone]. Expanded telehealth is working for our patients — let’s fight to keep it that way! . . . The Telehealth Modernization Act of 2020 (S.4375) would lift the rural–only restriction and add any site where a patient is located as a potential originating site. This would ensure all Medicare beneficiaries may receive covered Medicare telehealth benefits, including at home and via mobile technologies as appropriate.”
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It Boggles the Mind — Please Urge Governor Cuomo to Veto Mandatory OPMC Signage Legislation: All physicians are urged to contact Governor Cuomo to request that he veto legislation (S.6678–A/A.7991–A) requiring every physician’s office to post a sign telling how a patient can file a misconduct complaint with the OPMC. Let the Governor know that this proposal unfairly singles out physicians; it would create unnecessary distrust in the physician–patient relationship. With nearly 10,000 complaints already made each year to OPMC (resulting in only a few hundred actual disciplinary actions), it is clear there is already strong public awareness of the OPMC, and instructions for contacting the oversight body are already easily available through a simple Internet search. Please send a letter and tweet to the Governor opposing this baffling legislation, here.
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COVID–19 Medical Grand Rounds — Primary Care, Wednesday, September 30, 1:30 p.m. to 3:00 p.m.: The New York State Department of Health (NYSDOH) is holding a special session of its 2020 – 2021 Commissioner’s Medical Grand Rounds series, on Wednesday, September 30. “NYSDOH Update on COVID–19: Current Knowledge and Best Practices for Primary Care During the COVID–19 Pandemic,” will discuss the unique and ongoing challenges in addressing primary care needs during a pandemic. Two primary care physicians who responded to the COVID–19 crisis in some of the earliest and hardest–hit areas of New York will discuss their experiences, recommendations, and lessons learned. See the flyer HERE. The event is free-of-charge and open to all interested providers across New York State. The link to register can be found here.”
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Your Market Update Call: Vital Planning Group, the Society’s endorsed financial planner, invites you to its Market Update Call on September 30, 11:00 a.m. Dial (346) 248–7799, Meeting ID 9932980 5580, Passcode 842037, to hear Walt Czaicki, CFA, Senior Portfolio Manager –Equities, Alliance Bernstein, discuss the current market conditions and his firm’s outlook through the end of the year.
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Live Webinar on Hypertriglyceridemia and Diabetes (free CME), October 1, 2002, 6:00 p.m. to 8:00 p.m.: Queens County Medical Society invites you to a free, live CME Webinar, “Novel Strategies for Cardiovascular Risk Reduction.” Read details HERE. Register HERE
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DANGER — Hidden Text Can Scam You and Your Employees: Also known as zero font, Hidden Text allows a malicious email to bypass email security platforms by using invisible characters in between the letters of an email; they are often used to establish legitimacy. In a recent article, HIPAA Secure Now! endorsed by the New York County Medical Society, explains:

“The hacker now has established your trust with this seemingly legitimate email address, because you don’t see the hidden text, and you believe the sender is who they seem to be. In a recent attack that was uncovered by Cofense, messages are being sent that appear to be from your company’s (NOTE: Or HOSPITAL) technical support team and ultimately their email service. An explanation follows about messages being unprocessed and in need of review. To put a sense of urgency on reviewing them, there is a time limit established. “They appear to be legitimate but will be deleted if not reviewed within three days” – or some version of that. relation to the COVID–19 pandemic.”

Read the article HERE.
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Visit the NYCMS Classifieds and browse — jobs, spaces, professional services. You never know what you’ll find.

 


September 11, 2020

HOD Meets Virtually Sunday: The Medical Society of the State of New York’s House of Delegates will meet virtually on Sunday, September 13. Look for a report on what policies were adopted and the fate of Society resolutions in the next week.
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The Ins and Outs of Informed Consent: The Doctors Company, the Society’s endorsed medical liability insurance company, says “True informed consent is a process of managing a patient’s expectations, and litigation often results from a discrepancy between the patient’s expectations and the outcome of treatment. Read how an established physician–patient dialogue can prevent patient disappointment from ripening into a claim HERE.
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2019 MIPS Performance Feedback and Final Scores: Physicians that participated in the CMS 2019 Merit–Based Incentive Payment System can view their performance feedback and final score by logging in HERE.
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UHC To Introduce New Tools for PAR Physicians: United Healthcare (UHC) is introducing Smart Edits, a claims processing tool that can help you resolve, claims errors before a claim is processed. If your claim triggers a Smart Edit, you will see an edit message on your 277CA clearinghouse rejection report within 24 hours of submitting a claim. To read more, go HERE.

In addition, United Healthcare (UHC) is revising its on–line credentialing tool that will replace the RFP portal in all states. Participating medical groups and clinics can easily submit a request to the new Onboard Pro to add new care providers to their tax ID number (TIN). Read more HERE.


COVID–19 Medicaid Provider Expenses: The Society’s coding expert James McNally reminds members that physicians enrolled in the Medicaid program may not bill patients for COVID–19 protective measures such as sanitizing exam rooms and PPE (masks, gloves, gowns). This is considered an “Unacceptable Practice” that may result in sanctions including termination from the Medicaid program.


Delay in Appropriate Use Criteria Program: The educational and operations testing portion for the Appropriate Use Criteria Program (AUC) for advanced diagnostic imaging services provided to Medicare beneficiaries has been extended through CY 2021. There are no payment consequences associated with the AUC program during CY 2020 and CY 2021. CMS encourages physicians to use this extra time to learn, test and prepare for the AUC program. Read HERE.
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Vital Planning Invites Members to Business Succession Planning Zoom Webinar: Vital Planning Group, the Society’s endorsed financial planning firm, is presenting a Business Succession Planning Webinar on Tuesday, September 22, 2020, at 5:00 p.m. Join speaker Burak Alpaslan, CFP, AIF, Senior Partner/Financial Planner, at Vital to discuss specific business succession techniques and the tax ramifications that may arise in such planning.

— Understand the pros and cons of using life insurance as a funding vehicle.
— Understand the different types of buy–sell agreements.
— Be aware of the potential tax ramifications that surround succession planning and the potential tax consequences based on the decisions made.
— Define three different case examples of business succession planning.

Register HERE.
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Veterans Matters— The Special Mental Health Needs of Women Veterans Webinar: The Medical Society of the State of New York is hosting a CME live webinar entitled Veterans Matters: The Special Mental Health Needs of Women Veterans on Tuesday, September 15, 2020 at 7:30 am. Click HERE to view the flyer and register for the program! For more information, contact Jangmu Sherpa at This email address is being protected from spambots. You need JavaScript enabled to view it. or call (518) 465-8085.
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Peer2Peer Help: MSSNY’s Peer2Peer program is here to help with the stresses of COVID–19 and practice in general. If you want a sympathetic ear, contact the program at (844) P2P–PEER or This email address is being protected from spambots. You need JavaScript enabled to view it., to contact, 24 hours a day, 7 days a week, not for treatment, but casual conversation, to talk it out with someone who's going through the exact same thing. __________________________________________________________________

Other Happenings: To learn more about a telehealth drug and alcohol treatment program exclusively for licensed medical professionals, check out this webinar on Thursday, September 17, at 12:00 noon. Read more HERE. _________________________________________________________________

Visit the NYCMS Classifieds and browse — jobs, spaces, professional services. You never know what you’ll find.

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9/11/2001
We remember.

 


September 4, 2020

 CMS Releases 2021 Medicare Physician Fee Schedule Proposed Rule: James McNally reports to Society members that The Centers for Medicare and Medicaid Services (CMS) has released the 2021 Medicare Physician Fee Schedule Proposed Rule. Here are some of the key provisions being proposed, effective January 1, 2021. (Further analysis to come later.)

Physician Fee Schedule Changes

2021 Conversion Factor
The proposed 2021 conversion factor is $32.26, a $3.83 reduction from the CY 2020 rate of $36.09, resulting in an almost 11% cut.

Changes to E/M Provisions
The 2021 E/M fee increases will not be applied to post–operative visits in the global surgical payment.

CMS proposes to implement finalized CPT descriptors, guidelines and payment rates on January 1, 2021, which will be a significant modification to the coding, documentation, and payment of evaluation and management (E/M) services for office visits.

Telehealth Provisions
CMS will make certain telemedicine services permanent after the Public Health Emergency (PHE) focusing on rural telehealth access. However:

— CMS will not recognize separate payment for audio–only services – CPT codes 99441–99443 after the PHE is over.

— CMS will not recognize virtual check–in services — G2010, G2012 for new and established patients — past the public health emergency and these would be replaced by an in–person visit.

Quality Payment Program/MIPS Changes

CMS is revising a number of provisions to the Merit–Based Incentive Payment System (MIPS). It will be harder, however, to avoid the 9% 2023 payment penalty.

* The 2021 threshold for passing is proposed to increase from 45 points to 50 points.
* The proposed 2021 cost category weight is 20% (up from 15% in 2020).
* The proposed 2021 quality category weight is 40% (down from 45% in 2020).
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“Doctor, Your Patient Is Logging On:” The Doctors Company, the Society’s endorsed medical liability insurance company, shares information on both the risks and benefits of telehealth in the new age of health care. Read about it HERE.
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Vital Planning Invites Members to Business Succession Planning Zoom Webinar: Vital Planning Group, the Society’s endorsed financial planning firm, is presenting a Business Succession Planning Webinar on Tuesday, September 22, 2020, at 5:00 p.m. Join speaker Burak Alpaslan, CFP, AIF, Senior Partner/Financial Planner, at Vital to discuss specific business succession techniques and the tax ramifications that may arise in such planning.

— Understand the pros and cons of using life insurance as a funding vehicle.
— Understand the different types of buy–sell agreements.
— Be aware of the potential tax ramifications that surround succession planning and the potential tax consequences based on the decisions made.
— Define three different case examples of business succession planning.

Register HERE.
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Veterans Matters— The Special Mental Health Needs of Women Veterans Webinar: The Medical Society of the State of New York is hosting a CME live webinar entitled Veterans Matters: The Special Mental Health Needs of Women Veterans on Tuesday, September 15, 2020 at 7:30 am. Click HERE to view the flyer and register for the program! For more information, contact Jangmu Sherpa at This email address is being protected from spambots. You need JavaScript enabled to view it. or call (518) 465-8085.
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COVID–19, Cybercrime & HIPAA: Prepare Your Practice: HIPPA Secure Now! endorsed by the Society, invite you to a live webinar on September 10, 2020, 8:00 p.m. , hosted by the American Osteopathic Association. HIPAA Secure Now! will discuss how the pandemic changed the future of healthcare and how you can prepare.
CME credit is available. If you are not a member of the AOA or have not used the CME platform in the past, you can create an account and register in minutes. Register HERE for NO CME credit.

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Peer2Peer Help: MSSNY’s Peer2Peer program is here to help with the stresses of COVID–19 and practice in general. If you want a sympathetic ear, contact the program at (844) P2P–PEER or This email address is being protected from spambots. You need JavaScript enabled to view it., to contact, 24 hours a day, 7 days a week, not for treatment, but casual conversation, to talk it out with someone who's going through the exact same thing.

  

 

August 28, 2020

Are You STILL Getting Voluminous Chart Requests from Medicare Advantage (MA) Plans? Here’s what Society coding expert Jim McNally suggests you do (be sure to check your particular contract to make sure it doesn’t bar these steps):

— Send the Medicare Advantage Plan a copy of the call for postponement memo issued by the Center for Medicare/Medicaid Services (CMS). Click on the link here for the memo.
— Ask the MA Plan to reduce the number of charts they are requesting.
— Ask them to send you a payment for each chart, before you submit the chart.
— Ask them not to schedule any site visits, particularly during the public health emergency.

Organized medicine is continuing to investigate these high–volume chart requests for Medicare Risk Analysis Reviews. The Society and Medical Society of the State of New York (MSSNY) have been working to get the chart requests inactivated during the COVID–19 pandemic, and CMS did issue that postponement memo in April 2020 — but the requests keep coming. We’ll keep you posted.

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Tell the Governor: Contact Governor Andrew Cuomo and ask him to veto legislation (S.6678–A/A.7991–A) requiring every physician’s office to post a sign regarding how a patient can file a misconduct complaint with the OPMC. This proposal would create unnecessary distrust in the physician–patient relationship and unfairly singles out physicians. In fact, this legislation is unnecessary because information about filing an OPMC report is already easily available through a simple internet search. With nearly 10,000 complaints already made each year to OPMC (resulting in only a few hundred actual disciplinary actions), it is clear there is already strong public awareness of this oversight body. Send a letter and tweet to the Governor opposing this baffling legislation. Go HERE to send a letter.
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The AMA Weighs In On COVID–19 Vaccine: The AMA has reminded the Food and Drug Administration (FDA) of the following concerns: “ With COVID–19 vaccine development moving at a rapid pace, it is critical that we ensure physicians are continuously informed of the U.S. Food and Drug Administration’s (FDA) plans for review and that they are provided with the utmost level of transparency regarding the process for authorization or licensure, standards for review, and safety and efficacy data as soon as possible. . . To help physicians promote vaccine confidence among their patients and the general public, we must start now to provide information, education, and transparency around the FDA’s process for authorization or licensure, as well as the standards by which FDA will review vaccine candidates and the clinical endpoints which the FDA hopes to achieve. New processes for continuous updates for physicians about the review process and any available safety and efficacy data must be in place as soon as possible so that we can ensure widespread education about vaccine candidates and promptly address questions or concerns raised by physicians.”
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Delay in Appropriate Use Criteria Program: The educational and operations testing portion for the Appropriate Use Criteria Program (AUC) for advanced diagnostic imaging services provided to Medicare beneficiaries has been extended through CY 2021. There are no payment consequences associated with the AUC program during CY 2020 and CY 2021. CMS encourages physicians to use this extra time to learn, test and prepare for the AUC program.
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Vital Planning Invites Members to Business Succession Planning Zoom Webinar: Vital Planning Group, the Society’s endorsed financial planning firm, is presenting a Business Succession Planning Webinar on Tuesday, September 22, 2020, at 5:00 p.m. Join speaker Burak Alpaslan, CFP, AIF, Senior Partner/Financial Planner, at Vital to discuss specific business succession techniques and the tax ramifications that may arise in such planning.

— Understand the pros and cons of using life insurance as a funding vehicle.
— Understand the different types of buy–sell agreements.
— Be aware of the potential tax ramifications that surround succession planning and the potential tax consequences based on the decisions made.
— Define three different case examples of business succession planning.

Register HERE.
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What’s Your Assessment? During the COVID–19 emergency, various advanced care practitioners including nurse practitioners, physician assistants, and nurse anesthetists, were given the authority by Executive Order to practice without physician supervision to address the potential deficit of available practitioners to treat patients coming into hospitals. MSSNY wants to assess your experience of the quality of care delivered by these advanced care practitioners during the emergency.


Would you please take just a few minutes to complete this survey?
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Veterans Matters— The Special Mental Health Needs of Women Veterans Webinar: The Medical Society of the State of New York is hosting a CME live webinar entitled Veterans Matters: The Special Mental Health Needs of Women Veterans on Tuesday, September 15, 2020 at 7:30 am. Click HERE to view the flyer and register for the program! For more information, contact Jangmu Sherpa at This email address is being protected from spambots. You need JavaScript enabled to view it. or call (518) 465-8085.
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Are You a Medical Student or Do You Know One? Share information about Kaplan’s Step 1 Prep. Share this link with your students today https://kaplanquizzes.com/med-events/?sba=nycms
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Peer to Peer Help: MSSNY’s Peer2Peer program is here to help with the stresses of COVID–19 and practice in general. If you want a sympathetic ear, contact the program at (844) P2P–PEER or This email address is being protected from spambots. You need JavaScript enabled to view it., to contact, 24 hours a day, 7 days a week, not for treatment, but casual conversation, to talk it out with someone who's going through the exact same thing.

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Free HIPAA–Compliant Communications and Now Telehealth Service for Society Members: DocBookMD, endorsed by the Society and MSSNY, has become part of Medici. Through this service, you can safely communicate on your devices with your own office care team and other Society members. The new service now includes HIPAA–compliant telehealth services. To keep enjoying the services for free, you must register with Medici before Monday, November 16, 2020. All data and materials associated with DocbookMD will be deleted on or shortly after November 16, 2020. If you wish to receive a copy of your DocbookMD data and information before it is deleted, you must email This email address is being protected from spambots. You need JavaScript enabled to view it. by October 12, 2020. Note that your DocbookMD data and information will not be transferred to Medici upon the creation of your new account.

Here’s How to Register for Medici:

— Click HERE. If you are on your phone, you will download and install the Medici app. If you are on a computer, you will complete registration on the web.
— Select “Create Account”. Click Next.
— Select “I treat people”. Click Next.
— Enter your mobile number. Next.
— Enter your email address. Next.
— Create a password. Next.
— On the next screens, you will enter your NPI number, first and last name, practice address, and specialty.
— Once you are in the app, you will receive a message to verify your identity. You will take a photo of your driver’s license, and then take a photo of yourself. NOTE: You can skip this step, but will need to complete it before communicating in Medici Connect.
— Agree to the terms of use and HIPAA privacy policy.

Click HERE for more information.
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Visit the NYCMS Classifieds and browse — jobs, spaces, professional services. You never know what you’ll find.

 

 

July 2019 Issue

Society Welcomes New President Mimi Buchness

NYCMS Presents Stuart Orsher, MD, JD with Romayne Award

From the Front

Elected!

Hats Off

Dateline:  NYCMS

NYS Legislative Session 2019

Vaccination Latest

Physicians Should Be Cautious: Sometimes It’s Just Advertising

McNally’s Corner

Terminating Patient Relationships

myPracticeReputation™ and Your Online Reputation

Another Opinion: EMR Real World v. Shangri La

Urge Governor Cuomo to Veto Liability Expansion Bills

HIPAA and Cyber Security

Are You Exempt from MIPS?

Welcome Mat Is Out for New Members!

Fifty Years On

Human Trafficking in New York: Is Your Patient a Victim?

Sexual Harassment Prevention:   Easy Ways for You to Comply

Unique Small Business Needs?

Office Document Management

Waste?  Want Not . . .

Custom Suits Offer for Society Members

In Memoriam

 

 

Society Welcomes New President Mimi Buchness

At the Society’s Annual Meeting on June 11, 2019, we welcomed new President Mimi Buchness, MD. Doctor Buchness is a graduate of the Columbia University College of Physicians and Surgeons. She is board certified in Dermatology and is an Attending Physician in Dermatology at the New York Presbyterian Hospital, Columbia University Medical Center. Doctor Buchness is Assistant Clinical Professor of Dermatology at the College of Physicians and Surgeons, Columbia University. Below are her remarks upon inauguration.

Buchness Vandewalle

I am proud and honored to be up here tonight as the new president of NYCMS. This organization was started in 1806 and I am following in the August footsteps of approximately 172 distinguished men and 6 women. I also recognized 4 people from my own field (Dermatology) in the list.

How did I get here? Well, Cheryl Malone once sang the Oklahoma song, “I’m Just a Girl Who Can’t Say No” to me couple of years ago. I try to say no, but there is too much important work to be done.

Sometime in the late 80s or early 90s, I got a phone call from Doctor Dick Scher, who told me that they needed a woman from downstate on the Board of Directors of the New York State Society of Dermatology & Dermatologic Surgery (NYSSDDS). I did have those credentials. After about 15 years of being Vice President, I became President. During my tenure we eliminated the call for a tax on cosmetic botulinum toxin, we went to Albany to lobby against the insurance requirement for step therapy, which the governor signed into law, we had tanning bed use banned in New York for children under the age of 17, also signed into law, and we lobbied against the various groups trying to encroach on physician territory. Dermatology is a very small group, so as a multi–specialty organization imagine what we could accomplish.

I started attending the MSSNY House of Delegates as a representative for NYSSDDS, and was taken under the wing of Cheryl Malone and the NYCMS delegation. I became friendly with many of the people in this room and joined the Board of Directors of NYCMS. After a few years I was asked to be Vice President and the rest is history.

We are facing unprecedented times in medicine, and as doctors we have many concerns. The issues mentioned in a survey given to the Board of Directors were as follows: reduction of physician burden (e.g., regulation, government mandates), minimizing prior authorizations, eliminating RVU quotas for employed physicians, the right to collective negotiation, liability reform, truth in advertising, scope of practice, pharmaceutical issues, public health issues, EMR problems, etc. I would also add Medicare and/or single payer for all, abortion rights, and mass shootings. Unlike what the NRA says, we are the ones who put people back together, and it is most definitely in our lane.

I’ll tell you how easy it is to increase membership. I recently met a young dermatologist who was very upset about the restructuring of ZocDoc in a Face Book group. He was trying to mobilize people to action. I invited him to our most recent NYCMS meeting so that he could see what is already available to us re: advocacy. He joined and hopefully will convince some of the other young dermatologists that it’s worthwhile to join!

So, in summary, during the next year, NYCMS will prioritize and work on the two to three most important advocacy issues, increase membership, and hopefully convene a committee on gun violence. I have chosen members for this committee and I know who you are.

I’d like to thank you all for welcoming me into NYCMS. I’d like to thank Cheryl, Susan, Lisa, and Sony for their hard work with NYCMS. I’d like to thank my family and my wonderful staff. And finally, a shout out to Doctor Peter Lombardo, who has been my mentor for 40 years. Thank you, Peter.

 

NYCMS Presents Stuart Orsher, MD, JD with Romayne Award

At its Annual Meeting on June 11, 2019, New York County Medical Society President Naheed Van de Walle, MD, presented Stuart I. Orsher, MD, JD, with the 2019 Nicholas Romayne, MD Lifetime Achievement Award. It was said of Doctor Nicholas Romayne, the Society’s first president, that “He was unwearied in toil and of mighty energy, dexterous in legislative bodies, and at one period of his career was vested with almost all the honors the medical profession can bestow.” The Society chooses Romayne Award recipients accordingly.

Doctor Stuart Orsher, our 2019 Romayne Award recipient, is a graduate of Hahnemann Medical College in Philadelphia. After his medical training, he earned his JD degree from the Fordham University School of Law. Doctor Orsher is board certified in Internal Medicine. He is in private practice and is an attending physician in the Department of Medicine at Lenox Hill Hospital. In addition to long service to the New York County Medical Society, including his presidency in 1988, Doctor Orsher is past president of the Medical Society of the State of New York. He is a Fellow of the American College of Legal Medicine and a Board member of the Island Peer Review Organization (IPRO). He is an honorary police surgeon.

Doctor Orsher’s leadership years coincided with a renaissance as the Society re–examined its potential to affect policy and help doctors in practice in a rapidly changing health care environment. He still offers such inspiration and support to the Society today.


Orsher Vandewalle 002

 

From the Front

This feature of MM “NEWS” introduces you to Society leaders as they explain their vision of organized medicine’s activities. This month, read Society Immediate Past President Naheed Van de Walle’s speech at the Annual Meeting

As I stand here before you I feel humbled and privileged to have served you as your 179th President and sixth woman president of our esteemed Society since its inception in 1806.

I am profoundly grateful for the opportunity and the trust that you placed in me to allowing me to serve as your President over the past year .

When we chose medicine as our profession, we knew that medicine is both an Art and Science. It is our humanity and empathy, our caring, dedication and concern that is the ultimate measure of success and source of professional reward and fulfillment.

We all know that medicine and science thrive on change and innovation, but the changes in healthcare that we are witnessing today have taken us in a whole different direction, which those of us who are baby boomers would have never anticipated. We are all caught in this change whether we like it or not. We are all in a struggle to adhere to our principals even as we meet the requirements of those who employ us, whether it is the hospitals or insurance companies.

We are losing autonomy and control over the care we provide to our patients.

Some of you may have come across a timely article in the New York Times ( 6/8/19), “The Business of Health Care Depends on Exploiting Doctors and Nurses” by Doctor Danielle Ofri, Professor of Internal Medicine, Bellevue Hospital. If you have not read it, I urge you to read it. https://www.nytimes.com/2019/06/08/opinion/sunday/hospitals-doctors-nurses-burnout.html?searchResultPosition=1

What Doctor Ofri notes in her article is what we experience on a daily basis. We as physicians are fully aware of it as we are faced with these challenges on a daily basis. But does the rest of the public know the extent of the burden carried by physicians and nurses? Do your patients know? Are they aware that you spend endless hours on needless regulatory requirements, time that could be better spent attending to patient’s needs.

Doctor Ofri emphasizes the fact that one resource seems infinite and free: The professionalism of care givers. She notes that the ethics physicians hold so dear is manipulated and exploited by the “corporatization” of medicine. It is because of that ethic and deep sense of professional obligation, physicians and nurses do not clock out at 5:00 p.m. like all the administrative and other staff do. Physicians stay behind to finish their notes, answer their emails, and empty their in baskets. Doctor Ofri goes on to say that hospital administrators are well aware of the fact that physicians will not abandon their patients.

The “corporatization” of medicine has not helped contain the costs of health care delivery. It is quite the opposite. Health care spending was 74.6 billion dollars in 1970 and increased to 3.5 trillion in 2017. Believe me, it is not the physician’s fault.

As per a report by economist Alan Sager, the mega mergers of hospitals and closure of beds in New York have not decreased the cost of care; instead we see an increase due to more costly elite hospitals. Clearly it is not the patients or the physicians who stand to benefit from this new business model of health care.

Regulatory changes have affected many physicians so profoundly that physician wellness and physician burnout are being seriously looked at by more progressive institutions. But we need to do more.

That is why we as physicians need to come together at state, specialty, and national society levels to stand against the bad outcomes of poor decisions made by corporations and other stakeholders. We must not allow the regulatory decisions to change the face of medicine to such a degree that it is unrecognizable. (and no amount of reconstruction will restore it to its original form).

Physicians can no longer afford to be silent bystanders and allow this wrecking ball known as corporate medicine to blind us to who we really are and what we stand for.

We need to proactively start discussions about decisions made for physicians that lead to bad outcomes for patients and physicians. These discussions need not be just among ourselves, but must include general public and the legislators.

We must pay attention to what Doctor Vivek Murthy, former Surgeon General, says: “We (physicians ) have been assigned a role as a moral leader in the society, and we need to embrace it. Being a moral leader means standing up to the truth, reason, and science. That also means that we hold our elected leaders accountable, and we use the media when possible to speak up against policies that would hurt our patients and fellow physicians.”

 

Elected!

Mimi Buchness, MD, became president of the Society at its meeting on June 11, 2019. The following were also elected;

Arthur Cooper, MD, President–Elect
Keith La Scalea, MD, Vice President
Jessica J. Krant, MD, MPH, Secretary
Thomas Sterry, MD, Assistant Secretary
Jill Baron, MD, Treasurer
Erick Eiting, MD, Assistant Treasurer
Naheed Van de Walle, MD, Trustee

Board Members At Large
Ksenija Belsley, MD
Michael Borecky, MD
Stuart Gitlow, MD
Loren Wissner Greene, MD
Keyvan Jahanbakhsh, MD
Mark Milstein, MD
Linda Nicoll, MD
Richard Schutzer, MD
Ami Shah, MD
Gabrielle Shapiro, MD
Maria M. LoTempio, MD

Delegates to the Medical Society of the State of New York (MSSNY)
Mimi Buchness, MD
Arthur Cooper, MD
Stuart Gitlow, MD
Paul Orloff, MD
Naheed Van de Walle, MD

Alternate Delegates to MSSNY
Ksenija Belsley, MD
Dennis Gage, MD
Michael Borecky, MD
Loren Wissner Greene, MD
Heskel M. Haddad, MD
Keith LaScalea, MD
Richard Schutzer, MD
Thomas Sterry, MD
Maria M. LoTempio, MD

 

Hats Off

The Society congratulates two early career physicians on their victory at the 14th Annual MSSNY Resident/Fellow and Medical Student Poster Symposium in April during the 2019 meeting of the MSSNY House of Delegates.

First Place in Clinical Medicine went to Ian Bezahler, MD, Lenox Hill Hospital. Doctor Bezahler’s project was The Secondary Pulmonary Lobule, Not Secondary at All: Its Implications and Importance in Diagnostic Imaging and Patient Management.

Honorable Mention for Medical Students went to Munib Francis, Touro College of Osteopathic Medicine — New York for Enterobacter Cloacae — Associated Cotton Fever: An Atypical Presentation.

If you or someone you know deserves a salute, send it to the Society’s Cheryl Malone at This email address is being protected from spambots. You need JavaScript enabled to view it. or fax to (212) 684–4741.

 

Dateline:  NYCMS

As a member, you are entitled to attend Society meetings and functions. Keep track of what is going on by checking this listing in every issue of MM “NEWS.” Members are invited to attend any of these sessions; however, we suggest that you call (212) 684–4670 to confirm meeting date and time.

Thursday, October 3, 2019, 5:30 p.m. to 6:00 p.m. for light dinner and registration; and 6:00 p.m. to 9:30 p.m. for Surviving Litigation Seminar, a CME program (3.5 AMA PRA Category I Credits™) presented by The Doctors Company. Midpoint Bistro & Bar, 40 West 45 Street, New York, NY 10036. No charge. Registration to open soon.

Thursday, December 19, 2019, 8:00 a.m. to 10:00 a.m., 2020 Medicare Update with James McNally, at MEETH’s Corwin Hall, 210 East 65 Street. No charge. Registration to open in fall.

 

NYS Legislative Session 2019

Licensure and Regulation of Pharmacy Benefits Managers (PBMs)
S.6531/A.2836A, which will require licensure for pharmacy benefit managers (PBMs) and outline their duties and responsibilities, has passed both houses and awaits the Governor’s signature. This bill aims to provide clarity and oversight of PBMs, and requires PBMs to act in the best interest of covered individuals, health plans and providers.

Partial–Fill Legislation
A.3918/S.1813 would allow physicians to prescribe a controlled substance on a “partially filled” basis. This measure would align New York State’s law with federal law; partial fills were authorized on a federal level under the Comprehensive Addiction and Recovery Act (CARA).
Physicians/prescribers, in consultation with their patient, could prescribe up to a 30–day supply of a controlled substance, with a notation to the pharmacist that he/she should only dispense the agreed–upon amount. MSSNY believes this measure will let prescribers help patients balance the need to relieve pain with the need to limit medications to an appropriate but not excessive supply, by only filling part of the prescription.

Reduction of Certain Prior Authorization Requirements
A.2880–B/S.5328–B is designed to reduce insurer prior authorization (PA) requirements when a PA for a related procedure has already been received. If a physician providing a treatment for which a PA has been received determines that providing an additional or related service or procedure is “immediately necessary as part of such treatment,” and that it would not be “medically advisable to interrupt…care” in order to obtain a PA, then the insurer is not permitted to deny the claim, except under limited circumstances.

Mid–Year Formulary Changes
A.2969/S.2849 would substantially limit health insurers’ ability to change their prescription medication formularies during a policy year. During that year, the insurer could not add new or additional formulary restrictions, nor could it remove a prescription from the formulary.
If the formulary had two or more drug–benefit tiers with different deductibles, copayments or coinsurance, the plan could not move a drug to a tier that had higher patient cost–sharing. (Exception: The legislation does permit an insurer to move a prescription drug to a tier with a larger copayment, coinsurance and different deductible, but only if, at the same time, the insurer adds an AB–rated generic equivalent drug or interchangeable biological product to the formulary.)

Liability Expansion
Though the trial lawyers aggressively pushed the State Legislature on several adverse bills in the Session’s final days, the Legislature left Albany without taking action on many of the trial lawyers’ high–priority bills, which would have driven up liability costs and made it harder for physicians to defend themselves in medical liability actions. These bills would have exponentially expanded awardable damages in wrongful–death lawsuits (S.4006/A.5612); prohibited a defendant physician from interviewing a plaintiff’s treating physician (S.6194/A.2370); and permitted the admissibility of certain “hearsay” statements by employees (A.7599/S.6335).


The Legislature did pass two bills pertaining to certain multiple–defendant cases. These bills would have an inflationary impact on medical liability costs, and MSSNY and other groups will urge the Governor to veto them. A.2372/S.6081 would let a plaintiff collect directly against a third–party defendant whom the original defendant had sued for contribution and indemnification. (The concern here: “strapped” defendants might dodge their financial responsibility, and instead target some third party who had deep pockets.) A.2373/S.6552 would require defendants to choose award options prior to trial. If co-defendant A has settled but co-defendant B has not, B ought to wait for the jury verdict to see the amount of his/her liability exposure. This bill would require B to choose “blind,” before the trial, between the stated settlement amount or A’s equitable share. (B, having made that “blind” choice pre–trial, might end up owing the plaintiff more than the jury eventually awarded.)

Scope of Practice
Several scope–of–practice expansion bills moved forward in the Senate but failed to win approval in the Assembly. S.5395/A.6185 would have expanded podiatrists’ scope, (1) by reducing certification requirements for podiatrists seeking advanced surgical privileges, (2) by removing the requirement that a podiatrist seeking surgery privileges be directly supervised by a podiatrist with an advanced NYSED license (or by a physician), and (3) by letting podiatrists treat wounds that are not contiguous with structures of the foot or ankle. S.1193 would have let Optometrists prescribe oral antibiotic and other medications. S.5092/A.3867 would have added pharmacists to the list of licensed professionals authorized to perform non–invasive laboratory tests without a physician’s order. S.5227/A.6511A would have let pharmacists provide ALL of the adult–recommended immunizations on the ACIP (Advisory Committee on Immunizations Practices) list, more than doubling the number of immunizations they could provide. S.4975/A.6486 would have authorized a pharmacist to administer hepatitis A vaccines, hepatitis B vaccines, and human papillomavirus vaccines to adults via a script written for a particular patient, or a script that was not patient–specific.

Opioid Measures
Several opioid prescribing measures failed to win passage, that would have imposed even more requirements on physicians before they prescribed. 8256/S.5867A would have required practitioners, before prescribing an opioid medication, to consider alternative treatments such as chiropractic, massage therapy or behavioral therapy. The practitioners would have been required to discuss these treatments with the patient and perhaps prescribe the treatments or make referrals. 5603/S.5150 would have required a prescriber who was making a first–time opioid prescription to co-prescribe an opioid antagonist as well. 7285A/S.4277A would have required practitioners prescribing an opioid or other Schedule II Controlled Substance to discuss CSII risks with the patient, and also to co–prescribe an opioid antagonist.

Marijuana
Legislation to permit the legalization and commercial sales of recreational-use marijuana did not happen this year. However, A.8420A/S.6579A, decriminalizing possession of small amounts of marijuana and expunging records, was successful. Governor Cuomo has indicated that he will sign this decriminalization measure.

MSSNY worked with the New York State Association of County Health Officials (NYSCHO), the PTA, the NYS Sheriffs’ Association, and Smart Approaches to Marijuana (SAM) to give the legislature a unified message about marijuana’s potential impact on young people, as well as the adverse public–health impacts seen in other states. MSSNY also credits several members of the Legislature with bringing those concerns back to the Senate and Assembly.

The legislature also did not act on legislation that would have expanded the medical marijuana program. This bill, which MSSNY opposed, would have eliminated the “serious condition” threshold for certifying a patient for medical marijuana, and would have permitted smoked versions of medical marijuana. In addition, the bill would have allowed any “practitioner” who is NYS–authorized to prescribe controlled substances, to certify a patient for medical marijuana use.
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Only Medical Exemptions for Immunization
In a significant move to change public health policy, the New York State Legislature has passed a measure (A.2371A and S.2994A) assuring that the only permitted exception to New York’s vaccination requirements will be when there are medical contraindications. Governor Andrew Cuomo has already signed this bill into law. The bill allows a school–age child who has begun the immunization process to attend school in Fall 2019. The law becomes fully effective in June, 2020. MSSNY led a group of 33 specialty societies, patient advocates and public health advocates in providing strong support for the bill and enlisting many physicians, nurses, parents, and other public–health organizations in support as well.
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Medical Records Requirements When a Practice Closes
A.2349/S.5367 sets forth procedures for when a physician or practitioner stops providing patient care in New York State — for example, when he or she retires or moves to another state. At least 30 days before ending practice, the provider must make a good–faith effort to notify the practice’s “current patients” that the practice is closing, and that the patients have the right to request that their medical records be sent to the provider, facility, or practitioner of their choice (or returned to the patient). The bill does not define “current patient,” but it does state that its provisions do not apply where a practice is acquired or merged with another entity and the physician continues to deliver care to the same patients. MSSNY is reviewing this legislation with its General Counsel, and will submit comments to the Governor’s office when the bill is delivered to the Governor.

Cesarean Section Mandate
S.2888/A.318, requiring physicians and other providers to provide their C–section patients with specific written information about C–section risks, passed the Assembly but not the Senate. MSSNY and the American College of Obstetricians and Gynecologists (ACOG) opposed this bill. Its terminology was not consistent with accepted medical practice; and, the measure could interfere with the physician–patient relationship by requiring boilerplate, pre–determined written communication (rather than patient–centered, custom provision of care, varying from patient to patient). Physicians already seek informed consent. This legislation reflects a troubling statewide and nationwide trend in which legislatures mandate that physicians discuss certain things and/or take certain actions.

Thanks to all our members, especially the members of the Government Affairs Committee, for calling, emailing, and visiting legislators to express concerns about these issues.

 

Vaccination Latest

The New York State Department of Health, the Office of Children and Family Services, and the State Education Department, has issued a joint statement on the law that removed non–medical exemption from school vaccination requirements. According to the statement, as of June 13, 2019, “there is no longer a religious exemption to the requirement that children be vaccinated against measles and other diseases to attend either a public, private or parochial school (for students in pre–kindergarten through 12th grade or child day care settings.” For those children that have had a religious exemption to required immunizations, they must receive their first age appropriate dose in each immunization series by June 28, 2019 to attend or remain in school or child care. A copy of the joint statement and Frequently Asked Questions about the legislation can be found at:
https://www.mssny.org/Documents/2019/Public%20Heatlh/Vaccinations_062119.pdf

Physicians and other providers who provide immunizations to children are advised to be prepared to see an increase in children who need these vaccines and to try their best to accommodate them into their practice. As summer and travel begins, there will be an increased demand for immunizations for both children and adults. The measles outbreak continues to grow in New York State. There is continued ongoing transmission of measles in communities in NYS with the majority of cases in those who are unvaccinated or under vaccinated. The New York State Department of Health has issued a June 14, 2019 health advisory that says:
https://www.mssny.org/Documents/2019/Public%20Heatlh/NYS%20DOH%20Measle%20Update_061819.pdf

Since October 1, 2018, there have been 932 cases reported in NYS: including 267 in Rockland County, 49 in Orange County, 18 in Westchester County, 8 in Sullivan County, and 588 in New York City (NYC).

Providers should NOT rely upon self–report of vaccination as evidence of immunity. If there is no record of vaccination or evidence of immunity (and no contraindication), the patient should be vaccinated.

For adults in outbreak areas, the NYSDOH recommends administration of a second dose of a measles–containing vaccine (MMR) for adults with one documented dose of a measles–containing vaccine.

For adults in non–outbreak areas, recommendations have not changed. One dose of a measles containing vaccine (or other presumptive evidence of immunity) is sufficient for most adults.

Healthcare providers need to maintain vigilance for measles and immediately report any suspect cases by telephone to the local health department (LHD) where the patient reside

The Medical Society of the State of New York has created two blue boxes one related to Vaccine Exemptions and the other to the Measles Outbreak on the front page of its website at www.mssny.org. These boxes will provide up–to–date information on the vaccine exemptions and the measles outbreak. If there are any questions concerning this, please do not hesitate to contact Pat Clancy, Sr. Vice President, Public Health and Education at This email address is being protected from spambots. You need JavaScript enabled to view it. or by phone at (518) 465–8085.

 

Physicians Should Be Cautious: Sometimes It’s Just Advertising

Reports from the membership have alerted the Society to letters being received by physician offices from insurance carriers, requesting that your office complete a lengthy Cybersecurity Attestation and Questionnaire with regard to the New York State Department of Financial Services (NYSDFS) cybersecurity regulation.

This regulation, put forth by the NYS Department of Financial Services (NYSDFS) back in 2017, does indeed address Cybersecurity concerns. However, it applies to financial services companies and the regulation defines persons that are subject to this regulation as follows.

Covered Entity means any Person operating under or required to operate under a license, registration, charter, certificate, permit, accreditation or similar authorization under the Banking Law, the Insurance Law or the Financial Services Law.

As mentioned, the Attestation Statement and Questionnaire referred to in their cover letter is a lengthy and general document and may be a pretext for them to contact you again to sign up for their Cyber Liability Insurance.

Physicians should exercise caution in responding to this request and, if necessary, report this contact to the NYSDFS at This email address is being protected from spambots. You need JavaScript enabled to view it. for verification.
For guidance on this issue, contact us through the Third–Party Insurance Help Program, at (212) 684–4681.

 

McNally’s Corner

The following is courtesy of James McNally, the Society’s Third–Party Insurance Help Program. If you have questions, call the Society at (212) 684–4681.

United Healthcare and CIOX Stepping Up Risk Adjustment Data Validation Program Record Requests: In compliance with the Risk Adjustment Data Validation (RADV) audit program under the Affordable Care Act (ACA), United Healthcare (UHC) is stepping up their Risk Adjustment Data Validation Program record requests, now required by the Department of Health and Human Services (HHS) to provide supporting medical documentation for the annual medical claims review audit for United Healthcare commercial members in their Health Exchange plans.

The Centers for Medicare and Medicaid Services (CMS) is now reimbursing insurers for administering ACA Health Exchange plans. The plan’s reimbursement from CMS is based on risk–adjustments of a patient’s health status. CMS will reimburse a health plan at a higher rate for a patient with multiple chronic conditions compared to a healthy patient without any chronic conditions. As several physicians already know, UHC and CIOX had also been sending similar letters for Risk Adjustment record requests for their Medicare Advantage plans and other plans have done so as well.

In this initiative, UHC will be requesting medical records within a specific 2018 service date(s) starting in June 2019. Since only a few members will be randomly selected, not all physicians will receive this request.

If your claim is in the sample, you’ll be contacted to submit the medical records as outlined below. Please include only the minimum Health Insurance Portability and Accountability Act (HIPAA) necessary documentation:

• demographics sheet;
• progress notes/face–to–face office visits;
• consultation reports/notes;
• discharge summary;
• emergency room records;
• history and physical exam;
• medication list;
• operative/procedure notes;
• prescription for laboratory services;
• problem list;
• radiology and pathology services; and
• radiology reports.

UnitedHealthcare will use CIOX Health to conduct the request for medical records. CIOX Health can be reached at (877) 445–9293. CIOX has a new fast, easy and secure way to electronically submit medical records. See www.cioxlink.com for a short video tutorial.

eMedNY Reminder: Changes to Claims Edit 02292 — Multiple Claim Submission for the Same Service: Effective May 1, 2019, edit 02292 (Claims limit exceeded) was changed from DENY to PAY/REPORT. Claims that fail the edit will be paid and tracked for NYSDOH informational purposes. HIPAA reason code 273 will still be reported on the 835 remittances so that providers can identify patterns and trends for multiple claims submissions. For questions or assistance, please contact the eMedNY call center at (800) 343–9000.

Reminder on MBI Specifications: Under a 2015 law, Medicare must cease using patient Social Security numbers by 2019. To make the change, the Centers for Medicare and Medicaid Services had issued new beneficiary cards with an alphanumeric identifier in 2018. During the transition period noted below, you can submit claims with either patients’ Social Security number or their new Medicare beneficiary identifier.

Here’s what you need to know about the change.

All beneficiaries should now have new cards. Many Medicare Administrative Contractors are adding look up tools for easier verification. Be sure you are signed up with your MAC to access to their online portal and receive email updates. Your remittance advice should also provide the new number.

Transition period (SSN or new identifier accepted on claims): April 1, 2018, to Dec. 31, 2019.

What it means for you: You will need to update your practice management systems to accept the new patient identifier. Be sure to check with your vendor to see if they will provide an update or if you need to manually update your system.

Why the change: An effort to decrease identity fraud, included in the Medicare Access and CHIP Reauthorization Act of 2015.

A QR code, which is a type of bar code, may now be printed on the new Medicare cards issued to beneficiaries. This will not impact practices as its only use verifies the card is being sent to the correct beneficiary. Railroad Medicare cards will have the code on the front, however traditional Medicare cards will include it on the back. The notification is to alert practices that these cards are valid.

Assigned MBI may change. Beneficiaries or their representative may request a change to their new identifier. CMS will issue a new card upon that request. Remember always to ask for the most current payer information. This can also be verified with your MAC lookup tool, and on the remittance advice.

Beware of 0 versus O: Practices are reminded that certain characters are not be used in the Medicare Beneficiary Identifier (MBI) including S, L, O, I, B and Z. The number “0” will be included and should not be mistaken for the letter “O”.

What the New Medicare Card Format Looks Like

medicare card


The new Medicare patient identifier follows the alphanumeric format below. Use the key to correctly update your practice management system.

POS 1 2 3 4 5 6 7 8 9 10 11

Type C A AN N A AN N A A N N


Each type may be a capital letter or number. The key below demonstrates each position of the 11-character ID:

C: Numeric 1–9
A: Alpha character (A–Z) except S, L, O, I, B and Z
N: Numeric 0–9
AN: A or N

Medicare vs. Railroad Medicare: Unlike the previous cards, Railroad Medicare beneficiaries will not have a unique identifier in their card number. Instead, their cards will include a separate logo that distinguishes their benefits.

Ombudsman Available to Physician Practices: CMS has now made accessible an ombudsman, Dr. Eugene Freund, for physician assistance. His purpose is to ensure any outstanding concerns and implementation issues are addressed. He can be contacted via email at This email address is being protected from spambots. You need JavaScript enabled to view it..

Transition Timeline
April 2018: CMS started mailing new cards. You should be ready to submit claims with the new beneficiary identifier. When verifying benefits, you will receive a message if the patient has received his or her new card and identifier.

June 2018: Medicare Administrative Carriers will be able to give practices the new patient identifier through the secure portals.

October 2018: Remittance advice statements will start to use the new identifier. You can still submit claims with the existing Social Security number, but the remittance advice will show the new identifier.

January 2020: Dates of service submitted must provide the new identifier in order to be processed. Claims will be denied if the beneficiary is unable to be verified with the MBI.

Resources to Prepare Your Patients: Check to see if you have an unopened plain white envelope from the Department of Health and Human Services. Sign into MyMedicare.gov to get their new numbers or print official cards. An account will need to be created. Call (800) MEDICARE (800) 633–4227. CMS Fact Sheet Frequently Asked Questions

Reminder on United Healthcare Consultation Policy Change: All physicians billing United Health Care (UHC), please take note: On June 1, UHC — following what CMS has already done — ended its policy of reimbursing services that are coded as Consults. UHC will reimburse these services if they are coded as E/M services. The New York County Medical Society suggests you use the E/M codes for New Patient since, more often than not, a Consult is referred from another physician and will be the first time you have seen the patient. If this is not the first time you have seen the patient, the Established patient code should be used.

We also suggest that you use the Comprehensive level (99215). More than likely, this code will be appropriate for the Consult, since it is the first encounter; the Comprehensive level of exam will be a logical choice and will require a comprehensive workup. If those circumstances apply, be sure to document the visit meticulously. Otherwise, if a Comprehensive level is not required/performed, use a lower level E/M code.

To level the reimbursement “playing field,” UHC has built additional RVUs (Relative Value Units) into the E/M codes that physicians are to use in coding, in place of the old consultation codes.

One more point: Does your UHC fee schedule date from 2009 or before? If so, UHC is interested in helping you move to an up–to–date fee schedule. Contact your UHC network management representative, providing your name, contact name, tracking number, tax ID number and a brief description of your situation. Use the following email address: This email address is being protected from spambots. You need JavaScript enabled to view it.

United Healthcare Issues July 2019 Network Bulletin: United Healthcare has released their July 2019 Network Bulletin and it is available at the link below. This Bulletin also provides links to a number of Medical Policy Update Bulletins for July 2019 that impact their commercial and Medicare Advantage lines of business. Physicians are urged to review this monthly notification carefully to see if any of these policy changes or news impacts your practice directly.
https://www.uhcprovider.com/content/dam/provider/docs/public/resources/news/2019/network-bulletin/July-Network-Bulletin-2019.pdf

 

Terminating Patient Relationships

The following is provided by Julie Brightwell, JD, RN, Director, Healthcare Systems Patient Safety, Department of Patient Safety and Risk Management, The Doctors Company, and Richard Cahill, JD, Vice President and Associate General Counsel, The Doctors Company

Just as it is an acceptable and reasonable practice to screen incoming patients, it is acceptable and reasonable to know when to end patient relationships that are no longer therapeutic. It is critical, however, that the physician end the patient relationship in a manner that will not lead to claims of discrimination or abandonment.

The criteria for terminating a physician–patient relationship are numerous and varied. Although the list is not exhaustive, it is appropriate and acceptable to terminate a relationship under the following circumstances:

• Treatment nonadherence — The patient does not or will not follow the treatment plan.

• Follow–up nonadherence — The patient repeatedly cancels follow–up visits or is a no–show.

• Office policy nonadherence — The patient fails to follow office policies, such as those for payment, prescription refills, or appointments. For example, the patient uses weekend on–call physicians or multiple healthcare practitioners to obtain refill prescriptions when office policy specifies how to obtain refills between visits.

• Verbal abuse — The patient or a family member is rude and uses improper language with office personnel or other patients, visitors, or vendors; exhibits violent behavior; makes threats of physical harm; or uses anger to jeopardize the safety and well–being of anyone present in the office.

• Nonpayment — The patient owes a backlog of bills and has declined to work with the office to establish a payment plan.

Exceptions and Special Circumstances

A few situations, however, may require additional steps or a delay or even prohibit patient dismissal. Examples of these circumstances include the following:

  • If the patient is in an acute phase of treatment, delay ending the relationship until the acute phase has passed. For example, if the patient is in the immediate postoperative stage or is in the process of a medical workup for a diagnosis, it is not advisable to end the relationship.
  • If the practitioner is the only source of medical or dental care within a reasonable driving distance, he or she may need to continue care until other arrangements can be made
  • When the practitioner is the only source of specialized medical or dental care, he or she is obliged to continue care until the patient can be safely transferred to another practitioner who is able to provide treatment and follow–up.
  • If the patient is a member of a prepaid health plan, the patient cannot be discharged until the practitioner has communicated with the third–party payer to request that the patient be transferred to another practitioner or otherwise complies with the terms of the payer–provider agreement.
  • A patient may not be dismissed or discriminated against based on limited English proficiency or because he or she falls within a protected category under federal or state legislation. Examples of civil rights laws include the Americans with Disabilities Act (ADA), the Civil Rights Act, and the Emergency Medical Treatment and Labor Act (EMTALA).
  • If a patient is pregnant, the physician can safely end the relationship during the first trimester if the pregnancy is uncomplicated and there is adequate time for the patient to find another practitioner. During the second trimester, a relationship should be ended only when it is an uncomplicated pregnancy and the patient is transferred to another obstetrical practitioner prior to the cessation of services. During the third trimester, a relationship should end only under extreme circumstances (such as illness of the practitioner, etc.).
  • Physician or dental groups with more than one practitioner may want to consider dismissing a patient from the entire practice. This will avoid the possibility that the patient might be treated during an on–call situation by the practitioner who ended the relationship.
  • The presence of a patient’s disability cannot be the reason(s) for terminating the relationship unless the patient requires care or treatment for the particular disability that is outside the expertise of the practitioner. Transferring care to a specialist who provides the particular care is a better approach.

Steps for Withdrawing Care

When the situation with the patient is such that terminating the relationship is appropriate and acceptable and none of the restrictions mentioned above are present, termination of the patient relationship should be completed formally. Put the patient on written notice that he or she must find another healthcare practitioner. The written notice should be mailed to the patient by both regular mail and certified mail with a return receipt requested. (Both types of mailing are required in some states.) Keep copies of all the materials in the patient’s medical record: the letter, the original certified mail receipt (showing the letter was sent), and the original certified mail return receipt (even if the patient refuses to sign for the certified letter).

Elements of the Written Notice

The written notice terminating the relationship should include the following information:

  • Reason for termination — Although a specific reason for termination is not required, it is acceptable to use the catchall phrase “inability to achieve or maintain rapport” or to state that “the therapeutic practitioner–patient relationship no longer exists.”
  • Effective date — The effective date of termination should provide the patient with a reasonable amount of time to establish a relationship with another practitioner. Although 30 days from the date of the letter is usually considered adequate, follow your state regulations. The relationship may be terminated immediately under the following circumstances:
  • — The patient has terminated the relationship. (Acknowledge this in writing with a letter from the practice.)
  • — The patient or a family member has threatened the practitioner or staff with violence or has exhibited threatening behavior.
  • Interim care provisions — Offer interim emergency care. Refer true emergency situations to an emergency department or instruct the patient to call 911 as necessary.
  • Continued care provisions — Offer referral suggestions for continued care through medical or dental societies, nearby hospital medical staffs, or community resources. Do not recommend another healthcare practitioner by name.
  • Request for medical or dental record copies — In your written notice, offer to provide a copy of the medical or dental record to the new practitioner by enclosing an authorization document (to be returned to the office with the patient’s signature). One exception is a psychiatric record, which may be offered as a summary in lieu of a full copy of the medical record.
  • Patient responsibility — Include a reminder that the patient is responsible for all follow–up and continued medical or dental care.
  • Medication refills — Explain that medications will be provided only up to the effective date of termination.

Case Examples

The following scenarios illustrate some of the issues involved in terminating a patient relationship.

Case One

A patient has been in your practice for about 10 years, has faithfully made regular visits, but has not been compliant with your medical regime for taking hypertension medications. You have repeatedly explained the risks of nonadherence, and you have rescued the patient on many occasions with emergent medications, usually in the local emergency department over a weekend. You are convinced that the patient understands but stubbornly refuses to comply.

Should This Patient Relationship Be Terminated?

With any nonadherent patient, it is essential to document your recommendations, the patient’s continued nonadherence, your efforts to help the patient understand the risks of nonadherence, and his or her failure to follow the treatment plan and advice. Terminate the relationship if the patient and physician agree that the patient would achieve better compliance with another practitioner. The written notice terminating this relationship should be explicit in stating the reason you are no longer willing to provide care — that the patient’s outcome is predestined to be unfavorable because of his or her nonadherence with recommended treatment plans. Suggest that the patient would benefit from a relationship with another physician, and state that continued medical care is an absolute requirement.

Case Two

A new patient has made an appointment with your office for a full and complete physical examination. Before the appointment, the patient experienced an unusually long wait in your office as a result of your need to address an urgent situation with an infant. Your office personnel explained the delay to those in the waiting room, and this new patient reacted by becoming loud and abusive, insulting the registration person, and shouting that his time is as valuable as that of the doctor.

Options for the Practitioner

In the privacy of an office or an examination area, address your concerns about his behavior by indicating that the practice maintains a zero–tolerance policy for loud, threatening, or abusive behavior, and state that this type of reaction will not be tolerated in the future. After you have completed his physical examination, suggest that he seek medical care elsewhere if he is reluctant to observe office decorum. If the patient indicates a refusal to comply, consider preparing and sending a termination letter. If the patient fails to keep subsequent appointments or has notified your office that he will be seeking care with another physician, document the conversation and send the patient a letter reiterating his decision to seek care elsewhere.

NYCMS Educational Resources

Visit thedoctors.com/nycms for a collection of educational resources, including complimentary on-demand continuing medical education programs that have been selected expressly for NYCMS members.

The guidelines suggested here are not rules, do not constitute legal advice, and do not ensure a successful outcome. The ultimate decision regarding the appropriateness of any treatment must be made by each healthcare provider considering the circumstances of the individual situation and in accordance with the laws of the jurisdiction in which the care is rendered.

 

myPracticeReputation™ and Your Online Reputation

The following is from Practice Builders, endorsed by the Society. To learn more about their offers, contact them at This email address is being protected from spambots. You need JavaScript enabled to view it. or call (855) 898–2710.

Find out how a large multi–physician group practice successfully improved their online presence across their multiple sites and increased referrals. Through implementation of a key practice management tool, they were able to in increase appointments, maximize community outreach and use their enhanced positive online presence to drive more referrals.

Developing an effective marketing strategy and having the right practice management marketing tools in place is key to ongoing practice success. Read this case study to learn how you can enhance and support your practice to engage with your existing or new patients at the right time, delivering an incredible experience and giving your practice the data it needs to continually improve and keep your patients loyal and referring you to others.

 

Another Opinion: EMR Real World v. Shangri La

The following is a letter from Society member Connie DiMari, MD, who notes her concerns after participating in an education session on new practice models with EMRs. MM News thanks her for sharing with her Society colleagues.

I am very concerned with the practice model described in a recent webinar on EMR that I participated in. I was amazed that MAs (medical assistants) — high school grads with only six months of training — are now scribes and entrusted keepers of the all–important EMR. While this "team" model was well presented in the WebEx seminar, I can tell you from my experience, and that of numerous others, it does not work well in practice. I offer below several examples that clearly demonstrate that the model advocated in the seminar does not adequately capture what is happening in the real world.

First, I would like to describe a physician colleague’s recent experience at a retina specialist’s office. Initially she was interviewed by an MA who "did not know how to ask any questions relating to the eye." This MA was followed by a technician and retina specialist. None were introduced, and all three were dressed in scrubs, making it difficult for even a physician to distinguish who was who. My colleague then tried to report the details of her history to the physician, who cut her short and said her history had already been entered into the computer. Notably, he knew she was a physician. I can only wonder what happens to everyone else.

I personally accompanied a friend and her 91–year–old mother to an evaluation for a possible Transcatheter Aortic Valve Replacement. When a PA asked if the patient had worsening shortness of breath, the patient replied, "I've always been short of breath." The patient was then virtually coached to say "oh , yes, it's getting worse." I wasn't so sure this was the case.

The PA went on to review the details of the procedure. When the cardiac surgeon finally entered the room, I fully expected that he would review the patient’s history to explore the indications for surgery. Yet he only entered the room for a few minutes to introduce himself; the decision to go forward with the valve replacement had already been made.

A few weeks after the procedure, the patient’s daughter was disappointed that there was no improvement, and the patient’s niece, an RN, told me her aunt was significantly worse. I wonder if the cardiac surgeon will ever know the outcome of the surgery he performed, as post operatively the patient was seen only by NPs. Inserting a PA or an NP between the doctor and patient was a disservice, not only to this 91–year–old patient, but also to the field of cardiac surgery, as this cardiac surgeon's knowledge was not furthered.

In the webinar's chat room I was assured that only MAs personally trained and trusted would be assigned to the tasks you describe. Yet as physicians transition to large group practices or hospital practices, where attention to the bottom line dominates, they have less and less control over the MAs and technicians they work with. At a union health center, a very experienced ophthalmic assistant was pushed out, against the wishes of the ophthalmologists at the center, and replaced by someone who had no experience — but, tellingly, earned only half her salary.

Physicians also have much less control over the number of patients they see. When an ophthalmologist I worked with transitioned to a large group practice, he went from seeing 25 – 30 patients per day to 35 – 40. Then, when the practice was taken over by a private equity firm, he saw 50 – 60 patients. I recently attended a presentation concerning new specialty–specific EMR software. The retinal specialist giving the presentation boasted he could see 100 patients per day. Is this the future?

I was also surprised at the expectation in the WebEx that the physician will review the scribe’s entries and orders in between seeing patients. Could a physician really remember all the details for his first patient after seeing another three or four, or sometimes many more, in between? The more patients, the more decisions being made in less time, with less information and consideration, the more medical errors are likely. No wonder physicians are burning out.

The most concerning part of the webinar came when the physician left the exam room. An MA reviewed the physician's instructions. There are always patient questions at this point. Do we entrust an MA with this often complex task? I was then shocked when an MA was responsible for entering electronic prescription orders. Electronic prescriptions are often difficult because of the number of possible choices that come up on the screen. Serious mistakes are easy to make. I had two highly competent assistants — each worked with me for 25 years — and I would not trust them with this task.

I believe the "team" model will have the opposite of its intended effect: to increase the availability of care. It will only exacerbate the shortage of primary care physicians — 25 percent of whom are over 60. It is difficult for these physicians to speed–practice. Many colleagues have retired at 60. I know of wonderful senior physicians, unable to adapt to this model or forced out of practice by their employers. Even more concerning are the numbers of medical students, discouraged by what they are hearing — and also the least prepared for this model — not going on to residency programs and pursuing careers outside of patient care.

Will the team–based approach you describe be the new normal in medical care? I anticipate both a frightening decline in the standard of care and a decline in the availability of care as a smaller number of providers are kept on overload, racing from patient to patient. This step forward, in my opinion, is a major step backward in medical care.

 

Urge Governor Cuomo to Veto Liability Expansion Bills

Over the objections of many groups, two bills were passed at the end of the legislative session that could drive up medical liability costs and create an even more toxic malpractice adjudication system. Go to http://tiny.cc/VetoLiabilityBills to send the Governor an instant letter urging him to veto these two bills and instead, work for comprehensive reform.

S.6081/A.2372 will force certain defendants into a “blind gamble,” whereby the plaintiff’s total payout might actually exceed the jury’s award. Details are technical but the point is that this proposal has little justification other than increasing lawyers’ fees.

S.6552/A.2373 will let certain plaintiffs collect a judgment from a third party that isn’t even directly “in” the lawsuit. Again, it’s technical and unjustified. These bills, which the hospitals and insurers also oppose, would exacerbate an already onerous system. New York was recently granted the dubious distinction of having the highest cumulative medical liability payouts in the country. We urge the Governor to work towards comprehensive reform to enable an appropriate and needed supply of physicians across our state, rather than enabling cynical attempts to increase lawyers’ fees at the expense of patient care.

If you have questions, contact Susan Tucker, (212) 684–4681.

 

HIPAA and Cyber Security

This article was written by Jonathan Krasner, Director of Business Development for Secure Now — a cyber security and HIPAA consulting firm, endorsed by the New York County Medical Society. Jonathan can be reached at This email address is being protected from spambots. You need JavaScript enabled to view it.

It’s no secret that regulatory compliance can be very time consuming and substantially increase costs. Confusing, obtuse regulations written in difficult to understand language can be bewildering for healthcare organizations, especially small to mid–size practices with limited management resources. HIPAA compliance is no exception. Small and mid–sized practices need to find a solution that makes HIPAA compliance as easy, efficient, and affordable as possible without cutting any corners.

Most regulations, including HIPAA, are created with good intentions. HIPAA was intended to protect the privacy and security of sensitive patient information, in response to many past privacy abuses. As an example, it was not unheard of for patient information to be sold to pharmaceutical companies so they could market new drugs and treatments to patients with specific conditions. The HIPAA privacy rule now effectively precludes this from happening.

The HIPAA Security Rule was enacted to prevent the unauthorized disclosure of patient information, and compliance became mandatory in 2006. Then, the Internet was relatively new, and SPAM, ransomware, and phishing emails were largely unheard of. Today, ransomware and phishing run rampant and represent a huge threat to your practice. In response, the Department of Health and Human Services issued an urgent advisory on this very subject late in 2018:

Cybersecurity Practices for Small Health Care Organizations

No organization is too small to be targeted and victimized, and many have been subject to cyber attacks. You just might not hear about it because it does not normally make national news. But sometimes small practices do make the news. As an example, here is a case of a small two–provider practice recently hit by ransomware, and they decided to close their doors:

West Michigan Doctor’s Office Hacked

Needless to say, this cyber attack will effect these physicians far into their retirement as all kinds of issues will arise that they have to deal with.

So, what can you do to minimize the real and tangible cybersecurity risks to your organization? Here is your prescription:

• Train your employees to understand and recognize threats.
• Send your employees fake ransomware / phishing emails to test them.
• Perform an annual security risk assessment.

And because you cannot reduce your risk to zero, you should have a comprehensive cyber insurance policy in place to mitigate against massive potential financial expenses.

 

Are You Exempt from MIPS?

To check your 2019 MIPS eligibility go to the Quality Payment Program (QPP) Participation Status Tool and enter your National Provider Identifier (NPI). CMS has eased the Low–Volume Threshold. You’re now exempt from MIPS if you:

Bill $90,000 or less in Medicare Part B charges for services payable under the Physician Fee Schedule, or

• Furnish covered professional services to 200 or fewer Medicare Part B–enrolled beneficiaries, or

• Provide 200 or fewer covered professional services to Medicare Part B–enrolled beneficiaries.

For more information, go to the About MIPS Participation page on the Quality Payment Program website. You can also view the 2019 MIPS Quick Start Guide, the QPP Year 3 Final Rule Overview Fact Sheet and/or the 2019 MIPS Eligibility and Participation Fact Sheet. Contact the Quality Payment Program at This email address is being protected from spambots. You need JavaScript enabled to view it. or (866) 288–8292.

If You’re Not Exempt from MIPS: If you don’t take action this year (2019), MIPS will penalize you by seven percent on your 2021 Medicare reimbursements. In order to avoid the 2021 penalty, you report six measures in the Quality area (similar to CMS’s old PQRS Quality Measures).Then, you have two choices. You can report Improvement Activities (IAs — under Care Coordination, Patient Safety, Emergency Preparedness and other common–sense categories), or you can report activities in the Promoting Interoperability (PI) area. These are computer–oriented, under four categories: Electronic Prescribing, Health Information Exchange, Provider to Patient Exchange, and Public Health and Clinical Data Exchange.

The Quality Measures: Just as you did for the old PQRS program, you can report the Quality Measures right on your Medicare claims or use other CMS–approved mechanisms. The reporting period is the full calendar year. To avoid the penalty, you only have to report six Quality Measures. For each Measure, you only have to report on one patient at one encounter (one point in time).

The Improvement Activities (Ias): Make an “attestation” (a legal statement) on the QPP Website. The performance period is 90 consecutive days. How many IAs to report: (Small practice: 15 or fewer providers under the same Tax ID Number) One “high–weighted” Improvement Activity or two “medium–weighted” activities.

The Promoting Interoperability (PI) measures: Make an “attestation” on the QPP Website and the performance period is 90 consecutive days. How many PI measures to report: Certain ones are required. In addition, you attest that your system has undergone a security risk analysis and doesn’t have features that could block information; also, that you’ll cooperate with any needed reviews or “spot checks” by the ONC (Office of the National Coordinator for Health Information).

Get details from NYCMS on Quality and PI Measurers: The Society can provide information on where you can find lists of measures and activities to choose from; what the measures look like; and how they actually work, including, how you go about “attesting” on the QPP website. Call Susan Tucker, (212) 684–4681, or email This email address is being protected from spambots. You need JavaScript enabled to view it.. Ask for “MIPS Information.”

 

Welcome Mat Is Out for New Members!

The following 34 candidates for membership have been presented to the Board of Directors of the Society.

Sarp Orhan Aksel, MD
Abdullah Zoheb Azhar, MD
Puneet B. Belani, MD
Abigail Hannah Benudis, MD
Ian Joel Bezahler, MD
Morgan Busko, MD
Shirley Chan, MD
Peter C. Chien, Jr., MD
Heidi Choe, DO
Idoia Corcuera–Solano, MD
Miriam Defilipp, MD
Anna Bailey Egan, MD
Zaheer Faizi, MD
Neal E. Flomenbaum, MD
Flavia Alexandria Golden, MD
Cassandra E, Henderson, MD
Stefan G. Kantrowitz, MD
Adina Kern–Goldberger, MD
Simon J. Hong, MD
Brendon Clive Hopgood, MD
Nazia Khan, MD
Mary F. Lee–Wong, MD
Diana J. Lin, MD
Aleksey Maryanksy, DO
Amira Mohammed, MD
Tanmoy Mukherjee, MD
Michael Obedian, MD
Jean–Pierre P. Ouanes, MD
Ravi A. Patel, MD
Lucy Pereira–Argenziano, MD
Syed Rizvi, MD
Daniel Rothstein, MD
Zeeshan M. Sardar, MD
Ahmed Sawas, MD
Jeremy Slosberg, MD
Sophia Spadafore, MD
Madeline R. Sterling, MD
Joanne L. Stone, MD
Shashank Trivedi, MD
Rachna Valvani, MD

 

Fifty Years On

Congratulations to these members who celebrated their 50th anniversary of graduation from medical school in 2019.

David Harold Abramson, MD
Mahshid Arfania Assadi, MD
Cyrus A. Assadi, MD .
George J. Beraka, MD
Michael Borecky, MD
Graziano C. Carlon, MD
Richard M. Carlton, MD
Lucien Mayer Cesiano, MD
Jonathan Z. Charney, MD
Chin–Ting Chiu, MD
William Etra, MD
Frederic C. Fenig, MD
Herbert A. Fox, MD
Govindan Gopinathan, MD
Glenn S. Hammer, MD
Milton O. C. Haynes, MD
John William Jacobs, MD
Jonathan M. Kagan, MD
Carl H. Kleban, MD
Richard Steven Koplin, MD
Jerold D. Kurzban, MD
Peter James Linden, MD
Eric R. Marcus, MD
Sheila Margolis, MD
Charles Melone, Jr., MD
Christopher B. Michelsen, MD
Rebecca Faith Nachamie, MD
Nisar Ali Quraishi, MD
Kristjan Tomas Ragnarsson, MD
Amed A. Rawanduzy, MD
Lawrence S. Reed, MD .
Jonah Walter Schein, MD
Thomas Peter Sculco, MD
Gerald Jay Smallberg, MD
David J. Straus, MD
Elihu L. Sussman, MD
Anthony John Tortolani, MD
Zwi Weinberg, MD

 

Human Trafficking in New York: Is Your Patient a Victim?

The following article is provided by Amy Wasdin, RN, CPHRM, Patient Safety Risk Manager II, The Doctors Company, the Society’s endorsed medical liability insurance company.

Across the board, human trafficking is considered the fastest-growing organized crime activity in the country and, as of 2018, over 45,000 trafficking cases have been reported since 2007. According to the National Human Trafficking Hotline, New York has experienced 2,147 cases during that time span. In 2017—the latest year with complete data—New York was fifth in the nation for human trafficking, with sex trafficking making up the majority of that activity.
This crime occurs when a trafficker uses force, fraud, or coercion to make an individual perform labor or sexual acts against his or her will. Victims can be any age (adults or minors), any gender, and from any cultural or ethnic group. The trafficker—or abuser—might be a stranger, a family member, or a friend. This criminal industry is very profitable, generating billions of dollars worldwide. Lack of awareness and misconceptions can allow opportunities to identify victims to go unnoticed and unreported.

Although trafficking victims rarely find opportunities to interact with others without approval from the abuser, research shows that an overwhelming majority of victims see a medical or dental professional during captivity. A visit to a physician or dental practice provides a rare opportunity for an individual to receive help.

Human trafficking victims are commonly seen in medical and dental practices with the following conditions:

• trauma such as broken bones, bruises, scars, burn marks, or missing teeth;
• poor dental hygiene.
• gynecological trauma or multiple sexually–transmitted infections; and
• anxiety, depression, or insomnia.

Victims are usually afraid to seek help for reasons that stem from fear, shame, or language barriers. Medical and dental providers and their staff should be trained to recognize the signs of human trafficking and know what steps to take. Below are examples of red flags exhibited by human trafficking victims:

• fearful;
• depression or flat affect;
• submissive to his or her partner or relative;
• poor physical health;
• suspicious tattoos or branding;
• lack of control over personal identification or finances;
• not allowed to speak for himself or herself;
• reluctance or inability to verify address or contact information; and
• inconsistency with any information provided (medical, social, family, etc.).

Victims may be fearful and distrustful of their environment, so it is best not to ask individuals direct questions about being a victim of human trafficking. The following questions can help in identifying victims:

• Has anyone threatened you or your family?
• Can you leave your job or home if you want to?
• Are there locks on your doors and windows to keep you from leaving?
• Do you have to get permission to eat, sleep, or use the restroom?
• Has someone taken your personal documents or identification?

Human trafficking is a federal crime with severe penalties. The Trafficking Victims Protection Act, enacted in 2000, provides tools to address human trafficking on a national and worldwide level. Many states also have laws and penalties for human trafficking.

If you suspect that someone is in immediate danger, call 911. If you suspect that a patient is a victim of human trafficking, contact the National Human Trafficking Hotline:
Call: 888.373.7888; Text: 233733; E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
Online Report: https://humantraffickinghotline.org/report-trafficking

Follow state laws regarding mandatory reporting to provide notification of patient abuse or neglect situations. All states require reporting of child trafficking but may not require reporting for adults. While the HIPAA Privacy Rule allows the disclosure of protected health information without authorization in some circumstances, such as imminent danger, contact your risk manager or legal counsel if you are in doubt. Unless calling the authorities is mandatory or impending danger is suspected, it is best not to do so without the patient’s permission.
Healthcare practices and facilities should have protocols in place that outline a process for recognizing the signs of human trafficking and taking action. Staff training opportunities should include role-playing scenarios for various human trafficking situations.

Your patient safety risk manager can help if you have questions. Contact us at (800) 421–2368, extension 1243, or This email address is being protected from spambots. You need JavaScript enabled to view it..

Additional Resources
American Hospital Association, Protocols and Guidelines to Combat Human Trafficking
American Medical Association, How Physicians Can Identify, Assist Human Trafficking Victims
Centers for Disease Control and Prevention, Sex Trafficking
National Human Trafficking Hotline, Service Providers
The Joint Commission, Quick Safety 42: Identifying Human Trafficking Victims
U.S. Department of Health and Human Services, Adult Human Trafficking Screening Toolkit and Guide

 

Sexual Harassment Prevention: Easy Ways for You to Comply

No matter how small your office, all physicians are required to have a policy document, on Prevention of Sexual Harassment. You can get a model document free of charge at https://www.ny.gov/sites/ny.gov/files/atoms/files/SexualHarassmentPreventionModelPolicy.pdf. (You just fill in your practice name and address, etc.). If you haven’t taken this action yet, do so immediately.

If You Have One or More Employees, You're Required to:

Provide Your Employee(s) with a Complaint Form. Get this form free of charge at https://www.ny.gov/combating-sexual-harassment-workplace/employers.
Display a Poster in Your Office, and Give Your Employee(s) a Fact Sheet.
Get these materials free of charge at
https://www1.nyc.gov/site/cchr/law/sexual-harassment-factsheets-posters.page.
Provide Your Employee(s) with a Training Program. Get a 45–minute training video free of charge at https://www1.nyc.gov/site/cchr/law/sexual-harassment-training.page. You must complete this action by October 1, 2019.

This video, on the Internet, is accessible via computer, tablet or smart phone. As an alternative to the video hold an in–person training meeting with your employees. (Deadline October 1, 2019.) Get a free script at https://www.ny.gov/sites/ny.gov/files/atoms/files/SexualHarassmentPreventionModelTraining.pdf. Since an interactive component is required with the script, you should have your employee(s) give you written feedback, and then hold a discussion about the feedback.

New employees should receive the training when they start, and receive training again within a year. After each employee has received training, have him or her sign and date a statement that he/she has received it. Keep records of all training sessions for three years.

You may have heard that the training video made by New York City is only required if the physician has 15 or more employees. That's true about New York City law, but the New York City video happens to be an easy way for you to meet the New York State requirement, which applies to all physicians, even those with just one employee.

For more information, go to https://www1.nyc.gov/site/cchr/law/sexual-harassment-training-main.page. on New York City, and
https://www.ny.gov/combating-sexual-harassment-workplace/employers. on New York State.

 

Unique Small Business Needs?

Flushing Bank is proud to be a sponsor of The New York County Medical Society. At Flushing Bank, we pride ourselves on providing our customers with customized solutions to meet the unique needs of each business segment. Over the years, we have established relationships with many small to mid–level medical and dental practices through our suite of products and services designed specifically to meet the needs of the medical and dental community.

To speak to the folks at Flushing about your practice’s banking needs, call George Bader at (646) 923–9524.

 

Office Document Management

The following is provided by Storage Quarters. Storage Quarters has scanning, storage, shredding services, with a number of easy and professional options for physicians trying to determine how to work with paper files and material in their office. Contact them and say you are a NY County Medical Society member to insure special pricing. Call (516) 794–7300 or This email address is being protected from spambots. You need JavaScript enabled to view it.

One of the most critical components of your business is your record keeping. You need to keep your documents in order and you need to be able to access them easily when they’re needed for tax or legal purposes. You also want to keep them secure. Your medical records are sensitive and you don’t want them falling into the wrong hands. You need to make certain that vital documents aren’t destroyed, while also recognizing that some documents may need to be destroyed eventually. For all of these reasons, you want a reputable document management company. Storage Quarters offers numerous document related services and we want to give you some information about document management and show you why these services might make sense for you.

Document Management Services

The use of a document scanner and using document scanning and imaging services is a great way to keep track of all of your records. It’s efficient, it can save you the cost and space of storing hard copies of your documents, and you can recover your documents even if the hard copy is lost or destroyed. You’ll want to look for a document management company that can allow you to retrieve your documents easily through the use of a bar code. If you’re storing records that involve the health of an employee or patients at a medical office, it’s critical that the document managers are trained to make sure the scanning and imaging is HIPAA compliant. It’s also a benefit to have the documents available for electronic medical records. Security is also very important in document management particularly when you’re destroying documents. If you do have to destroy documents, particularly potentially sensitive ones, you’re going to want to make certain that the document has been destroyed and your document management company should be able to certify that it happened. You may also want to ensure your documents are shredded in a secure atmosphere.

If you are looking for expert and efficient document management services or assistance when retiring your practice, Storage Quarters is here to help. We use bar coding technology, and our record specialists are available seven days a week. If you are looking for document shredding we offer several ways to do it. We can transport your documents to our HIPAA–compliant facility, you can drop your shredding at our facility and view the destruction or leave it with us. We also have a mobile shred truck that can come to your location and shred on site. For any questions or to book one of our services please call (516) 794–7300.

 

Waste?  Want Not . . .

Citi Waste is now an exclusive provider of medical waste management services offering deep discounts to New York County Medical Society members. Whether sharps, red–bag, chemo, pathology, hazardous, or pharmaceutical waste, Citiwaste will work with you to classify and segregate waste streams for best pricing.

In addition, Citi Waste will determine the appropriate service frequency and deliver the supplies you need to package wastes. Guaranteed savings with no fuel, stop, energy, or environmental fees. Medical waste manifests available online 24/7 at no charge. One provider for all your medical, hazardous, and pharmaceutical waste.

Protection for your business with complete regulatory compliance. Call David at (718) 372-3887 to learn more about how Citi Waste can save you money.

 

Custom Suits Offer for Society Members

Special offer for New York County Medical Society members with $200 off Custom Suits and Tuxedos and 10% off Sport Coats, Overcoats, Raincoats, Shirts, Trousers and Ties.  Alan David Custom manufactures full custom suits, not “made–to–measure” suits. All garments contain full custom construction, full canvas, are hand sewn, with functioning buttonholes, and basted fitting options.  Women’s and men’s suits.  To schedule an appointment,   contact them at (212) 227–4040 or This email address is being protected from spambots. You need JavaScript enabled to view it. and tell them you are a New York County Medical Society member.   Check out the website at  https://www.alandavid.com

 

In Memoriam

Arthur Harold Aufses, Jr., MD died April 2019. Doctor Aufses received his MD degree from Columbia University College of Physicians and Surgeons in 1948.

Myles Michael Behrens, MD, died April 12, 2019. Doctor Behrens received his MD degree from Columbia University College of Physicians and Surgeons in 1962.

Murray John Berenson, MD. Doctor Berenson received his MD degree from New York University School of Medicine in 1961.

Elmer W. Davis, Jr., MD., died May 2019. Doctor Davis received his MD degree from Cornell University College of Medicine in 1951.

Kenneth A. Forde, MD, died June 2, 2019. Doctor Forde received his MD degree from Columbia University College of Physicians and Surgeons in 1959.

Janet O. Jeppson, MD, died February 25, 2019. Doctor Jeppson received her MD degree from New York University School Of Medicine in 1952.

Alfred J. Kaltman, MD, died March 10, 2019. Doctor Kaltman received his MD degree from New York University School of Medicine in 1946.

Daniel M. Maklansky, MD, died June 2019. Doctor Maklansky received his MD degree from State University of New York Downstate in 1956.

Theodore Rubin, MD, died February 16, 2019. Doctor Rubin received his MD degree from University of Lausanne College of Medicine in 1951.

Nicholas V. Steiner, MD, died January 25, 2019. Doctor Steiner received his MD degree from Wayne State University College of Medicine in 1962.

Ian Gerald L. Van Praagh, MD, died April 18, 2019. Doctor Van Praagh received his MD degree from University of Toronto School of Medicine in 1955.

Richard L. Friedman, MD, died December 4, 2018. Doctor Friedman received his MD degree from Chicago Medical School in 1991.

Sherwin Allen Kaufman, MD, died May 14, 2019. Doctor Kaufman received his MD degree from Cornell University College of Medicine in 1943.

Harry Weinrauch, MD, died April 23, 2019. Doctor Weinrauch received his MD degree from State university of New York Downstate in 1954.

Felix Wimpfheimer, MD died June 14, 2019. Doctor Wimpfheimer received his MD degree from New York Medical College in 1945.

Arthur Zitrin, MD, died May 11, 2019. Doctor Zitrin received his MD degree from New York University School of Medicine in 1945.

 

 

 

Members